Special Assistant Management Analyst IV
Overview
The Special Assistant supports the Office of the Chief Financial and Operations Officer with administrative tasks and serves as a liaison between the CFOO and agency executives. This role offers a unique blend of organizational support and strategic collaboration. It emphasizes ownership of processes and driving improvements within a dynamic environment.
What You'll Do11
- 1Answer and screen phone calls while managing calendars and coordinating travel for the CFOO
- 2Manage mailboxes overseeing document processing and approvals
- 3Assist with budget preparation and expenditure tracking for the Office of the CFOO
- 4Prepare and route executive correspondence and briefing documents
- 5Develop electronic filing systems and track timelines for document processes
- 6Coordinate with Employee Retention Analysts and Project Managers
- 7Create and maintain SharePoint sites for document storage and sharing
- 8Track variances and route approvals for reports and publications
- 9Serve as point of contact for formal communications and provide technical assistance
- 10Oversee special projects and continuous improvement initiatives
- 11Provide guidance on policy and procedural matters
Requirements11
- 1Five years’ work experience in process development or business administration
- 2Proficiency with Microsoft Office Suite and Adobe Acrobat
- 3Experience with SharePoint site management
- 4Strong knowledge of Texas legislative processes and HHS policies
- 5Ability to manage high-volume mailboxes and calendaring systems
- 6Four-year degree from an accredited university
- 7Excellent written and verbal communication skills
- 8Experience handling confidential information and providing executive-level support
- 9Ability to work independently with minimal supervision
- 10Familiarity with budget preparation and expenditure tracking
- 11Commitment to meeting deadlines and adapting to policy changes
Salary Insight
$70 - $114k per year
Location
Required Skills
Similar open positions
Explore active roles that match your skills and interests.
City of Frisco
VerifiedOffice Manager City Secretary Office Dallas TX
The Office Manager leads daily operations for the City Secretary's Office under the City Secretary or Deputy City Secretary. This role involves supervising administrative staff and handling special projects. It requires managing budgets and coordinating with city departments. The position offers a unique blend of leadership and operational oversight.
KeyBank National Association
VerifiedExecutive Assistant I
Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team’s needs. Handle confidential information discreetly and professionally. Responsible for calendar management, correspondence, expense reports, travel arrangements, and HR needs. Closely coordinated with senior leaders and external professionals.
1200 The General Hospital Corporation
VerifiedAdministrative Assistant Senior
Provide high-level administrative support to executive and management teams. Ensure efficient office operations while leading junior staff. This role drives operational excellence in a healthcare setting.
MD Anderson
VerifiedAdministrative Assistant - Chief Quality Office
MD Anderson Chief Quality Office seeks an organized professional to deliver hands‑on administrative support across a dynamic division. This collaborative role involves managing calendars, coordinating meetings, handling mail, processing purchases, and supporting leaders with logistics and events. The ideal candidate thrives in fast‑changing environments and will serve as a reliable resource while contributing to high‑impact initiatives.
Washington Health Medical Group
VerifiedExecutive Assistant, Healthcare Admin Support
Serve as the primary administrative anchor for the COO, CMO, and CFO at Washington Health Medical Group, a growing healthcare organization. You will manage complex calendars, orchestrate physician contracts, and coordinate high-stakes projects like clinic transitions. Working directly with the executive team, you will own the Microsoft Office Suite workflows that keep operations running. This role offers the chance to shape administrative processes in a dynamic healthcare setting.
Texas Workforce Commission
VerifiedBudget Analyst IV, State Finance & Compliance
You will own advanced budget preparation and analysis for the Texas Workforce Commission's Business Operations Division, managing budgets that span state agencies and divisions. Working under minimal supervision, you will prepare operating, salary, and facilities budgets, and guide budget procedures for a team. This role sits on the north lawn of the Texas State Capitol in Austin, with access to statewide offices, and offers a Family Friendly Certified Workplace with strong work-life balance and defined retirement benefits. You will drive data-based recommendations that shape agency-wide financial decisions.