Executive Assistant, Healthcare Admin Support
Overview
Serve as the primary administrative anchor for the COO, CMO, and CFO at Washington Health Medical Group, a growing healthcare organization. You will manage complex calendars, orchestrate physician contracts, and coordinate high-stakes projects like clinic transitions. Working directly with the executive team, you will own the Microsoft Office Suite workflows that keep operations running. This role offers the chance to shape administrative processes in a dynamic healthcare setting.
What You'll Do9
- 1Coordinate the daily calendars and priorities for three C-suite executives, ensuring seamless scheduling across time zones and departments.
- 2Manage physician contract workflows from drafting to execution, including tracking amendments, exhibits, and transition loans using Microsoft Word and SharePoint.
- 3Lead special projects by developing project plans with milestones and deliverables, and coordinate cross-functional teams using Microsoft Project or similar tools.
- 4Oversee clinic and practice transitions, including vendor coordination, FMV analysis, and EMR setup, to ensure smooth operational handoffs.
- 5Act as the liaison for legal matters, including malpractice insurance tracking and deposition scheduling, maintaining confidentiality at all times.
- 6Run the All Physicians and Providers Forum meeting end-to-end: scheduling, coordinating AV and catering, creating agendas and handouts, and recording minutes.
- 7Monitor office supply inventory and process furniture requests through eProcurement and Materials Management, or external vendors.
- 8Maintain vendor contracts on SharePoint, ensuring up-to-date records and easy access for stakeholders.
- 9Support the executive team with ad-hoc administrative tasks that require sound judgment and discretion.
Requirements7
- 15+ years in high-level administrative or operational roles, with experience supporting C-suite executives.
- 2High School Diploma required, Bachelor's Degree preferred.
- 3Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint for document creation and data management.
- 4Proven ability to work across departments and communicate effectively with all organizational levels.
- 5Strong project management skills, with the ability to lead through influence and deliver results.
- 6Excellent organizational skills to prioritize and complete multiple concurrent tasks in a timely manner.
- 7Knowledge of English composition, spelling, grammar, and basic math principles.
Salary Insight
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