Executive Administrative Assistant, Healthcare
Overview
You will own executive-level administrative operations for a healthcare department in New York, coordinating calendars, meetings, and confidential documents for leadership. You will act as the central hub for internal communication, ensuring smooth workflow across clinical and administrative teams. This role requires 5+ years of administrative experience and mastery of Microsoft Office. You will thrive in a fast-paced clinical environment, managing competing priorities with discretion. This position offers direct exposure to quality management and accreditation processes within a regulated healthcare setting.
What You'll Do10
- 1Own calendar management for department leadership, scheduling appointments and meetings with Outlook.
- 2Coordinate meetings, prepare agendas, and distribute minutes within 24 hours.
- 3Draft and route correspondence, reports, and documents, maintaining accuracy and confidentiality.
- 4Monitor inboxes and direct requests to appropriate staff, ensuring timely responses.
- 5Maintain organized electronic and paper files, including confidential records, using SharePoint and physical filing systems.
- 6Ensure administrative coverage during absences, coordinating with team members.
- 7Support quality management initiatives by preparing materials and tracking action items.
- 8Prepare meeting documentation for regulatory and accreditation activities, including Joint Commission surveys.
- 9Facilitate communication between administrative, clinical, and other departments for seamless operations.
- 10Generate reports, spreadsheets, and presentations using Excel and PowerPoint for leadership review.
Requirements10
- 13+ years of administrative or executive support experience in a corporate or healthcare setting.
- 2Proven ability to manage complex calendars and coordinate schedules with Outlook.
- 3Excellent written and verbal communication skills for drafting professional correspondence.
- 4Demonstrated attention to detail in managing multiple priorities and confidential information.
- 5Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
- 6Experience working with leadership and clinical professionals in a multidisciplinary environment.
- 7High school diploma or equivalent; bachelor's degree preferred.
- 8Experience in healthcare, hospital, behavioral health, or government setting preferred.
- 9Experience taking formal meeting minutes and supporting accreditation activities preferred.
- 10Familiarity with quality management processes and Joint Commission standards preferred.
Salary Insight
$58 - $67k per year
Location
Required Skills
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