Executive Secretary and Administrative Assistant
Overview
You will run the executive office for a healthcare facility in New York, managing calendars, routing messages, and recording minutes for leadership meetings. You will coordinate department coverage daily and support the Director of Quality Management with pre and post Joint Commission Survey tasks. As part of a Woman-Owned Business Enterprise, you will work onsite with clinical staff to ease admissions and discharges. This role offers a two-year assignment with OMH trainings and a chance to make a direct impact on facility operations.
What You'll Do9
- 1Manage executive calendars, schedule appointments, and route messages from external partners and internal staff.
- 2Record minutes during leadership meetings and distribute them within 24 hours.
- 3Ensure daily department coverage by coordinating with managers and staff.
- 4Assist the Director of Quality Management with pre and post Joint Commission Survey documentation and scheduling.
- 5Support clinical staff in scheduling evaluations and facilitating communication during admissions and discharges.
- 6Coordinate OMH trainings, including GOER, TRUST, and annual updates, for staff compliance.
- 7Maintain confidential records for vaccine titers and tuberculosis screening results.
- 8Prepare meeting materials and track action items from executive sessions.
- 9Handle incoming calls and correspondence, prioritizing urgent matters for executive staff.
Requirements9
- 1High school diploma or equivalent.
- 21+ years of administrative or secretarial experience in a healthcare setting.
- 3Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) for scheduling and documentation.
- 4Experience with electronic health records systems preferred.
- 5Strong organizational skills to manage multiple calendars and deadlines.
- 6Ability to pass national and state criminal background checks.
- 7Documentation of quantitative titers for measles, mumps, rubella, varicella, and hepatitis B.
- 8Completion of tuberculosis screening (provided on-site).
- 9Willingness to complete OMH required trainings (GOER, TRUST, annual updates).
Salary Insight
$44 - $50k per year
Location
Required Skills
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