Executive Assistant I
Overview
Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team’s needs. Handle confidential information discreetly and professionally. Responsible for calendar management, correspondence, expense reports, travel arrangements, and HR needs. Closely coordinated with senior leaders and external professionals.
What You'll Do11
- 1Manage complex calendar of meetings and travel under general supervision
- 2Schedule client and internal employee meetings ensuring no conflicts
- 3Handle heavy travel bookings with multi-segment trips and last-minute changes
- 4Prepare meeting materials and coordinate room setup
- 5Perform proactive research to resolve issues efficiently
- 6Execute daily administrative tasks with high accuracy in fast-paced environment
- 7Maintain strong communication with executives and stakeholders
- 8Assist with special projects and event preparations
- 9Run reports and analyze moderate complexity data sets
- 10Coordinate travel logistics and vendor communications
- 11Support HR functions including onboarding and system access
Requirements11
- 1High School Diploma or equivalent experience
- 2Minimum 5 years supporting executive management
- 3Proficiency in Word Excel PowerPoint Outlook Microsoft Teams
- 4Working knowledge of Workday CWT Salesforce
- 5Reliable proactive self-motivated individual
- 6Strong organizational and time management abilities
- 7Sound judgment and confidentiality
- 8Ability to handle multiple calendars and projects simultaneously
- 9Hybrid work arrangement requiring 4+ days in office
- 10Excellent written and verbal communication skills
- 11Experience with travel systems and expense processing
Salary Insight
$52 - $79k per year
Location
Required Skills
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