Executive Assistant, C-Suite Support & Travel Coordination
Overview
You will own the executive office of a senior leadership team in Denver, handling complex calendars, travel, and board-level meeting logistics. This long-term contract role puts you at the center of daily operations, ensuring the executive stays prepared and responsive. You will coordinate with Google Workspace and Microsoft Outlook across multiple time zones, and your work directly shapes the efficiency of the leadership team. Unlike similar roles, you will own special projects and vendor coordination, making this a fit for someone who thrives on variety.
What You'll Do9
- 1Own the executive calendar, juggling meetings across time zones and shifting priorities to keep commitments on track.
- 2Book domestic and international travel, including SAP Concur itineraries, flights, hotels, and ground transport with backup plans.
- 3Prepare meeting materials: build agendas, capture notes, and track action items to closure within 48 hours.
- 4Draft and edit executive documents in Microsoft Office, ensuring accuracy and polish for board presentations.
- 5Screen incoming communications, triage urgent requests, and route follow-ups to the right owners.
- 6Coordinate logistics for executive offsites and board sessions, managing vendors and room setups.
- 7Track expense reports and approvals in SAP Concur, flagging discrepancies for compliance.
- 8Maintain digital and physical records, organizing approvals and deadlines for audit readiness.
- 9Support ad-hoc projects like board slide decks and exec team announcements, delivering on tight deadlines.
Requirements8
- 15+ years as an Executive Assistant supporting C-suite or senior leaders.
- 2Proven track record managing complex calendars in Outlook and Google Calendar across time zones.
- 3Experience coordinating international travel, including visas and itinerary changes for APAC and EMEA trips.
- 4Strong document creation skills in Word, Excel, and PowerPoint, with an eye for formatting.
- 5Familiarity with SAP Concur or similar expense tools for reporting and approvals.
- 6Excellent written and verbal communication, handling confidential matters discreetly.
- 7Ability to prioritize competing requests and meet deadlines without supervision.
- 8Preference for experience in global companies with distributed teams.
Salary Insight
$71 - $79k per year
Location
Required Skills
Similar open positions
Explore active roles that match your skills and interests.
Saviynt
VerifiedOffice and Executive Assistant, Corporate Operations
You will own office operations and executive support for our Milpitas office, driving day-to-day efficiency and culture for a SaaS scale-up. Reporting to the leadership team, you will run complex calendars, coordinate executive travel, and manage office vendors. You will be the go-to person for employee and visitor needs, ensuring a welcoming and organized workspace. This role offers direct exposure to C-level executives and the chance to shape office processes from the ground up. Onsite 5 days a week, you will make an immediate impact on daily operations and employee experience.
Aston Carter
VerifiedExecutive Assistant, Technology & Defense Startup
Own the executive office at a high-growth technology and defense startup in Philadelphia, supporting founders and leadership with calendar, travel, and operations. You'll manage Microsoft Outlook, Excel, and PowerPoint for reporting and presentations. Work alongside cross-functional teams on strategic projects. This contract role offers direct exposure to executive decision-making and room to grow as the organization scales.
Baltimore Aircoil Company, Inc.
VerifiedExecutive Administrative Coordinator, C-Suite Support
Own the daily operations of the Executive Office at Baltimore Aircoil Company, supporting the Executive Administrative Assistant to the CEO. You will manage calendars, coordinate travel, and prepare board-level documents in a high-expectation environment. This contract role places you at the center of internal and external coordination, from all-hands meetings to international travel logistics. Back up the Executive Assistant and drive priority initiatives that keep the office seamless. Join a team committed to sustainability, BAC's vision to Reinvent Cooling.
KeyBank National Association
VerifiedExecutive Assistant I
Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team’s needs. Handle confidential information discreetly and professionally. Responsible for calendar management, correspondence, expense reports, travel arrangements, and HR needs. Closely coordinated with senior leaders and external professionals.
Performix
VerifiedExecutive Assistant to VP, Global Calendar Management
You will support three Vice Presidents in a global, high-visibility environment, managing complex calendars and driving strategic alignment across AI initiatives. You will coordinate with stakeholders across geographies and functions, ensuring seamless operations and confidentiality. This role demands proactive, collaborative support with a focus on enabling leadership effectiveness. You will thrive in a role where your judgment and discretion directly impact executive productivity.
TRC Total Renal Care Inc
VerifiedExecutive Assistant, C-Suite Support Denver
Own executive support for Senior Directors, VPs, and C-Suite leaders at DaVita, a top kidney care provider. Coordinate high-volume calendars, travel, and events. Ensure seamless operations in a fast-paced healthcare environment. Thrive in a role demanding resourcefulness, discretion, and proactive problem-solving. Deliver exceptional service to internal and external stakeholders. Drive project execution with minimal supervision.