Office Assistant, QuickBooks & Administrative Support
Overview
Own front desk operations and accounting support for a corporate office with a manufacturing site partnership. You will handle visitor management, invoicing, vendor data entry, and executive support at scale. Collaborate with multiple executives and teams to ensure accurate processing of invoices and financial data. This role offers exposure to both office administration and accounting workflows in a small team environment.
What You'll Do10
- 1Build professional first impressions by greeting visitors and managing inquiries
- 2Design and manage mail, parcels, and shipments including labeling and documentation
- 3Ship and process daily invoices with accuracy and timeliness
- 4Enter vendor invoices into QuickBooks and maintain organized records
- 5Process bank deposits and record cash receipts in QuickBooks and reconcile accounts
- 6Provide executive administrative support to senior leadership including the CEO and CFO
- 7Support Sales and Operations teams with backup administrative tasks
- 8Perform data entry and clerical tasks to sustain office operations
- 9Assist with product sample preparation for mailing and documentation
- 10Assist with invoice processing, bank deposits, and cash handling to ensure accuracy
Requirements10
- 1Minimum 3 years of experience in a professional office environment
- 2Proficiency with QuickBooks for accounts payable, accounts receivable, invoicing, and data entry
- 3Strong administrative support and front desk experience
- 4Proficiency in Microsoft Excel, Word, Outlook, and Access
- 5Ability to process invoices, bank deposits, and cash receipts accurately and efficiently
- 6Detail-oriented with strong organizational skills
- 7Excellent verbal and written communication for interactions with visitors and executives
- 8Ability to support multiple executives and teams simultaneously
- 9Bachelor’s degree in Business is preferred
- 10Experience in a corporate office serving manufacturing operations
Salary Insight
$46 - $50k per year
Location
Required Skills
Similar open positions
Explore active roles that match your skills and interests.
PEG Staffing & Recruiting
VerifiedOffice Assistant, Administrative Support & QuickBooks
You will own daily office operations in Kansas City, supporting front desk coverage, scheduling, and document management. This role combines administrative precision with customer-facing professionalism. You will use Microsoft Office and Google Workspace daily, with QuickBooks tasks as needed. You will work onsite with a hybrid option, joining a team that values initiative and attention to detail. What makes this role different: flexible full-time or part-time schedules and pay up to $50.00 per hour.
SmartTalent
VerifiedOffice Administrator, Accounting & QuickBooks
You will own daily accounting and office operations for a well-established retail business in Redmond, WA. Process accounts payable invoices, maintain financial data in QuickBooks, and support vendor and management communication. This part-time role (Mon-Fri, 8am-2pm) offers paid weekly, direct deposit, and career advancement. You will work closely with a management team to ensure accurate records and smooth retail reporting.
Filamatic
VerifiedOffice Manager, Family-Owned Manufacturing
You'll manage payroll, HR, and finance operations for a 3rd-generation family-owned manufacturer with 50 employees, reporting directly to the Director of Finance and Director of People Operations. You'll handle confidential matters for owners, support QuickBooks and Concur systems, and coordinate office events. This role blends admin, finance, and HR work in a small business environment where your judgment is trusted and your impact is visible. You'll thrive on variety, from payroll processing to benefits administration, with direct access to leadership.
Seven Stars Wholesale
VerifiedOffice Assistant, Wholesale & QuickBooks
You'll be the welcoming face of a wholesale showroom, managing front-desk interactions and supporting daily office operations. You'll handle customer and vendor visits, schedule shipment pickups, and follow up on accounts via phone and email. Using QuickBooks and Microsoft Office, you'll assist with invoice creation, filing, and general office tasks. This role suits someone who thrives on varied duties and direct client contact, with 1+ years of customer service experience preferred.
Aborder Products Inc.
VerifiedFamily Office Assistant, Finance & Administration
You will own the full set of books for the founder's private office, managing daily transactions, reconciliations, and vendor payments with precision and absolute discretion. Working directly with the founder and a small team, you will handle bank and insurance communications, maintain clean digital filing, and prepare monthly summaries. This is a steady, self-directed role with predictable volume and a monthly internal review. Your work keeps the office running smoothly, and you will enjoy the trust placed in you to handle sensitive information with care.
Eagle Equipment Service 1 Corp
VerifiedOffice Manager, Accounts Payable & Administration
Own the office's financial and administrative backbone at Eagle Equipment Service 1 Corp, a growing equipment service company in Orlando, FL. You will run accounts payable, vendor negotiations, and office systems for a team of 15 employees, reporting directly to the General Manager. From your first week, you will take charge of invoice processing, budget tracking, and vendor contracts. You will partner with HR and IT to streamline office procedures and equipment maintenance. This role offers flexible scheduling and career advancement as we scale.