Office Manager, Family-Owned Manufacturing
Overview
You'll manage payroll, HR, and finance operations for a 3rd-generation family-owned manufacturer with 50 employees, reporting directly to the Director of Finance and Director of People Operations. You'll handle confidential matters for owners, support QuickBooks and Concur systems, and coordinate office events. This role blends admin, finance, and HR work in a small business environment where your judgment is trusted and your impact is visible. You'll thrive on variety, from payroll processing to benefits administration, with direct access to leadership.
What You'll Do9
- 1Process bi-weekly payroll for 50 employees, verifying timecards and entering hours for hourly staff.
- 2Manage the payroll vendor relationship, system, and data, including setting up new employees.
- 3Administer benefits programs and support onboarding, including I-9 verification through e-Verify.
- 4Reconcile PTO monthly and support 401(k), H.S.A., and F.S.A. administration.
- 5Complete annual OSHA reporting and prepare sales tax returns for multiple states.
- 6Support owner matters, including accounts payable in QuickBooks and processing commission payments.
- 7Track company credit cards, manage expense reports in Concur, and reconcile petty cash.
- 8Order office supplies, manage conference rooms, receive mail, and assist with on-site events.
- 9Handle ad-hoc owner requests with discretion and high trust.
Requirements7
- 15+ years supporting finance, HR, or operations teams.
- 2Ability to handle varied tasks and reprioritize based on business needs.
- 3Experience with HRIS systems and accounting software like QuickBooks.
- 4Experience with confidential information and discretion.
- 5Knowledge of compliance and reporting requirements.
- 6Highly organized with excellent communication skills.
- 7Self-starter comfortable with minimal structure and shifting priorities.
Salary Insight
Salary not disclosed in listing
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