Office Manager, Accounts Payable & Administration
Overview
Own the office's financial and administrative backbone at Eagle Equipment Service 1 Corp, a growing equipment service company in Orlando, FL. You will run accounts payable, vendor negotiations, and office systems for a team of 15 employees, reporting directly to the General Manager. From your first week, you will take charge of invoice processing, budget tracking, and vendor contracts. You will partner with HR and IT to streamline office procedures and equipment maintenance. This role offers flexible scheduling and career advancement as we scale.
What You'll Do9
- 1Process and record all vendor invoices in QuickBooks, ensuring accuracy and timely payment.
- 2Negotiate pricing and contracts with 10+ vendors and service providers to cut costs by 15% in your first quarter.
- 3Own the general office budget, tracking expenses against forecasts and reporting monthly.
- 4Maintain the office layout and equipment, coordinating with IT for repairs and upgrades.
- 5Build and maintain the office procedure manual, covering everything from mail to supply orders.
- 6Collaborate with HR on employee onboarding, policy updates, and office communication.
- 7Manage the executive calendar, scheduling meetings and appointments across time zones.
- 8Screen and direct incoming calls, emails, and visitors with professionalism.
- 9Order office supplies and manage vendor relationships to keep stock levels optimal.
Requirements8
- 12+ years as an office manager, administrative assistant, or similar role.
- 2High school diploma or GED required; some college preferred.
- 3Skilled in Microsoft Office, Excel, and Outlook.
- 4Experience with QuickBooks or similar accounting software.
- 5Strong verbal and written communication skills for vendor and team interactions.
- 6Proven ability to prioritize tasks and manage time across 5+ concurrent projects.
- 7Problem-solving mindset with keen attention to detail on invoices and contracts.
- 8Familiarity with office equipment, including printers, copiers, and phone systems.
Salary Insight
$35 - $42k per year
Location
Required Skills
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