Office Assistant, Administrative Support & QuickBooks
Overview
You will own daily office operations in Kansas City, supporting front desk coverage, scheduling, and document management. This role combines administrative precision with customer-facing professionalism. You will use Microsoft Office and Google Workspace daily, with QuickBooks tasks as needed. You will work onsite with a hybrid option, joining a team that values initiative and attention to detail. What makes this role different: flexible full-time or part-time schedules and pay up to $50.00 per hour.
What You'll Do10
- 1Answer, screen, and direct incoming telephone calls, ensuring professional etiquette.
- 2Respond to emails and general inquiries within 24 hours.
- 3Schedule appointments and maintain staff calendars with accuracy.
- 4Enter and update information in Excel spreadsheets, databases, and office systems.
- 5Organize and maintain digital and physical files, ensuring confidentiality.
- 6Prepare, proofread, copy, scan, and file business documents.
- 7Assist with invoices and expense records using QuickBooks when required.
- 8Monitor office supplies and place orders to maintain inventory.
- 9Support staff with reports, correspondence, and administrative materials.
- 10Protect confidential company, employee, and client information at all times.
Requirements10
- 11+ years in office, administrative, receptionist, or customer service roles.
- 2Proficiency in Microsoft Office (Word, Excel, Outlook).
- 3Familiarity with Google Workspace is helpful.
- 4Strong computer, typing, and data entry skills.
- 5Clear and professional verbal and written communication.
- 6Strong organizational and time management abilities.
- 7Careful attention to detail and accuracy.
- 8Ability to prioritize assignments and meet deadlines.
- 9Professional telephone etiquette and customer service skills.
- 10QuickBooks experience is a plus but not required; training available.
Salary Insight
$71k per year
Location
Required Skills
Similar open positions
Explore active roles that match your skills and interests.
ALL Dimensions Search Group
VerifiedOffice Assistant All Dimensions Search Group
Join a dynamic team at All Dimensions Search Group in Kansas City. You will handle diverse office duties such as filing greeting visitors managing mail and supporting accounting tasks. This stable long term position offers competitive compensation and benefits. Apply now to seize this opportunity.
SmartTalent
VerifiedOffice Administrator, Accounting & QuickBooks
You will own daily accounting and office operations for a well-established retail business in Redmond, WA. Process accounts payable invoices, maintain financial data in QuickBooks, and support vendor and management communication. This part-time role (Mon-Fri, 8am-2pm) offers paid weekly, direct deposit, and career advancement. You will work closely with a management team to ensure accurate records and smooth retail reporting.
Seven Stars Wholesale
VerifiedOffice Assistant, Wholesale & QuickBooks
You'll be the welcoming face of a wholesale showroom, managing front-desk interactions and supporting daily office operations. You'll handle customer and vendor visits, schedule shipment pickups, and follow up on accounts via phone and email. Using QuickBooks and Microsoft Office, you'll assist with invoice creation, filing, and general office tasks. This role suits someone who thrives on varied duties and direct client contact, with 1+ years of customer service experience preferred.
Financial Additions, Inc.
VerifiedOffice Assistant, Administrative Support & Office Operations
You own daily office operations for a stable Dallas company with a strong leadership team. You handle conference room logistics, break room stocking, and supply inventory. You back up the reception desk and keep printers running. This role offers direct support to an experienced Office Manager and a friendly professional environment.
OMC Olathe Medical Center, Inc.
VerifiedAdministrative Assistant, Olathe Campus
You will own administrative support for the department Director at Olathe Medical Pavilion, handling research, reports, and correspondence across a busy medical campus. You will coordinate meetings, calls, and visitor flow while maintaining a professional image. Working onsite in Kansas City, you will support a health system that values efficiency and patient-centered care. This role offers direct exposure to healthcare operations and requires mastery of Microsoft Office tools.
North Kansas City Schools
VerifiedAdministrative Assistant Class I District Wide Kansas City Missouri
The Administrative Assistant – Class I supports district-wide educational operations by providing administrative and secretarial assistance. This role owns data compilation and project coordination while monitoring activities to ensure timely service delivery. The position differs by focusing on comprehensive record management and cross-functional collaboration.