Bilingual Administrative Assistant, Spanish & Front Desk Support
Overview
Own the front desk and administrative support for a state agency regional office and help ensure smooth daily operations at scale. You will be the first point of contact for visitors and callers and support clerical tasks in a collaborative team environment. This contract role offers exposure to public service operations and IT systems while working onsite in Lawrence.
What You'll Do10
- 1Greet callers and visitors, determine purpose, and provide routine information to connect them with the right personnel
- 2Manage front desk coverage and coordinate with the Office Support Specialist to cover breaks
- 3Handle mail flow and distribute incoming mail to appropriate staff
- 4Maintain office equipment familiarity and identify points of contact for technical support
- 5Monitor and stock office supplies and equipment
- 6Coordinate meeting spaces, manage conference room calendars, and set up/break down rooms for trainings and meetings
- 7Support general clerical tasks and IT system usage as needed
- 8Assist with confidential information handling and maintain accurate records
- 9Provide responsive customer service and follow written/oral instructions as required
- 10Support additional duties as assigned by the regional director
Requirements9
- 1Fluent in oral and written Spanish and English
- 2Excellent customer support and service skills
- 3Ability to follow written and oral instructions
- 4Discretion in handling confidential information and sound judgment
- 5Strong attention to detail and organization
- 6Ability to maintain accurate records
- 7Comfort in learning and working within IT systems
- 8Proficiency in Microsoft Office applications
- 9Knowledge of the organization of state government
Salary Insight
Salary not disclosed in listing
Location
Required Skills
Similar open positions
Explore active roles that match your skills and interests.
WinnCompanies
VerifiedBilingual Administrative Assistant (Spanish) - Boston MA
You will own daily administrative operations for a 210-unit affordable housing community in Boston, supporting residents and the property team. You handle front desk phones, resident traffic, mail, and document flow. You work with Microsoft Office and RealPage OneSite to keep records accurate. This role stands out by offering direct resident interaction plus cross-departmental project support at a leading multifamily owner and developer.
Western Millwork, Inc
VerifiedFront Office Administrative Assistant, Bilingual (Spanish)
Supports day-to-day front desk operations and administrative functions across departments at a Phoenix manufacturing site. Manages visitor reception, mail, and scheduling; handles pre-employment processes and Notary duties; supports project coordination and data entry in SmartSheet. Works onsite and collaborates with CFO and management on special projects. This role offers hands-on experience in a manufacturing environment with a bilingual capability in English and Spanish.
Alliance Ground International
VerifiedAdministrative Assistant, Bilingual English/Spanish
Own core office operations for a large aviation services team at scale and ensure smooth daily functioning. You will manage calendars, correspondence, records, and travel while upholding compliance and security requirements. Work within a collaborative team and contribute to events, training, and process improvements. This role stands out for bilingual requirements and exposure to safety and security procedures in a high‑volume environment.
Veritas Global Protection Services, Inc
VerifiedAdministrative Assistant, Office Support & Database Management
Provide administrative and organizational support to management and departments across a fast paced office. Manage records, correspondence, scheduling, and onboarding tasks while ensuring confidentiality and accuracy. Collaborate with vendors and internal teams to keep operations running smoothly and support company projects. This role offers in person work in Phoenix with growth potential in a small to mid sized administrative team.
AppleOne
VerifiedBilingual Spanish Office Specialist - Charter School
You will coordinate school operations for a charter school network in South Los Angeles, serving 10+ school sites. You will own daily attendance, family communication, and facility coordination, ensuring smooth operations across multiple campuses. You will use Spanish daily to translate documents and interpret at IEP meetings. This role reports directly to the school principal and offers direct impact on student success through high ADA achievement.
TempExperts, LLC
VerifiedBilingual Administrative Assistant TempExperts, LLC
TempExperts seeks a bilingual Administrative Assistant for placement with a community-focused organization in Tampa, FL. Fluency in English and Spanish is required. This role offers support for daily office operations and exceptional service to residents applicants and visitors. The ideal candidate is dependable professional comfortable balancing administrative tasks with front-office customer support in a fast-paced environment.