Administrative Assistant, Bilingual English/Spanish
Overview
Own core office operations for a large aviation services team at scale and ensure smooth daily functioning. You will manage calendars, correspondence, records, and travel while upholding compliance and security requirements. Work within a collaborative team and contribute to events, training, and process improvements. This role stands out for bilingual requirements and exposure to safety and security procedures in a high‑volume environment.
What You'll Do10
- 1Schedule meetings and coordinate appointments for staff and leadership
- 2Prepare and edit documents, reports, and presentations and maintain organized records
- 3Answer calls, manage emails, and serve as primary contact for inquiries
- 4Assist in organizing meetings, prepare agendas, take minutes, and help plan events
- 5Coordinate travel arrangements and manage office supply inventory
- 6Maintain databases and tracking systems and ensure data accuracy and confidentiality
- 7Liaise with vendors for office maintenance and coordinate with service providers
- 8Support work assignments related to procedures and international cargo documents handling
- 9Assist with data entry and documentation in company information systems
- 10Support onboarding and training activities as required
Requirements5
- 1Must be at least 18 years old and have an associate degree or two years of related experience
- 2Proficiency in MS Word, PowerPoint, Excel, and Outlook
- 3Spanish language proficiency is mandatory
- 4Ability to pass drug screening and obtain airport security clearance
- 5Willingness to work nights, weekends, and holidays and adapt to flexible schedules
Salary Insight
$42k per year
Location
Required Skills
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