Administrative Assistant, Family Shelter
Overview
You will own office operations for a family shelter in Long Island City, NY, supporting leadership and staff to keep daily workflows on track. You'll manage calendars, coordinate meetings, book travel, and handle multi-line phone systems with precision. Working alongside a dedicated team, you'll ensure clear communication and organized records across all administrative functions. This role stands out for its direct impact on shelter operations and the opportunity to work in a mission-driven environment.
What You'll Do8
- 1Manage executive and team calendars, scheduling appointments and coordinating meetings to prevent conflicts.
- 2Book domestic and international travel, including flights, accommodations, and ground transportation.
- 3Operate multi-line phone systems, directing calls, taking messages, and providing information to callers.
- 4Perform clerical duties such as filing, data entry, and records management to keep documentation accessible.
- 5Coordinate meeting logistics, preparing agendas, reserving conference rooms, and distributing materials.
- 6Support staff with administrative needs, ensuring smooth day-to-day office function.
- 7Maintain accurate records for compliance and reporting, using Microsoft Office or Google Workspace.
- 8Assist with special projects and event coordination as needed, contributing to team efficiency.
Requirements10
- 1High school diploma or equivalent; Associate’s degree or higher preferred.
- 22+ years in general administrative or clerical roles, preferably in a professional office or shelter setting.
- 3Proficiency with calendar management and scheduling software such as Outlook or Google Calendar.
- 4Strong organizational skills with the ability to manage multiple tasks simultaneously.
- 5Excellent verbal and written communication skills, with a professional phone manner.
- 6Experience with travel booking platforms like Concur or Expedia and corporate travel policies.
- 7Familiarity with Microsoft Office Suite or Google Workspace for document creation and data entry.
- 8Previous experience handling multi-line phone systems in a busy environment.
- 9Ability to work independently and anticipate administrative needs proactively.
- 10Bilingual in Spanish preferred.
Salary Insight
$38 - $40k per year
Location
Required Skills
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