Administrative Assistant, Office Operations & Scheduling
Overview
Microsoft Office proficiency and strong organization drive day-to-day administrative support at our Canonsburg location. You will handle phone calls, maintain records, and assist with billing and data entry to keep operations running smoothly. This role reports to location management and collaborates with multiple teams to ensure timely tasks completion. You’ll stand out by keeping meticulous files and providing reliable, behind-the-scenes support that enables field technicians and staff to focus on what they do best.
What You'll Do10
- 1Build and manage organized files and documentation to support project operations
- 2Answer and direct phone calls, scheduling and routing messages to the appropriate staff
- 3Process time entry and validation for field technicians to ensure accurate payroll
- 4Assist branch managers with scheduling and travel arrangements for employees as needed
- 5Assist in data entry, billing, and other general office tasks to improve efficiency
- 6Gather pertinent job information such as timesheets, work vouchers, and project related expenses
- 7Support administrative tasks to enhance operational efficiency and timely reporting
- 8Maintain readiness and punctual attendance to support daily operations
- 9Treat all tasks with accuracy and attention to detail
- 10Perform other duties as they arise to support the team
Requirements7
- 1Previous administrative or office experience preferred
- 2Proficient in using Microsoft Office Suite
- 3Strong data entry skills with attention to detail
- 4Excellent phone etiquette and communication skills
- 5Highly organized with the ability to manage multiple tasks simultaneously
- 6Capable of working independently as well as collaboratively within a team environment
- 7Strong proofreading skills to ensure high-quality documentation
Salary Insight
$42 - $52k per year
Location
Required Skills
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