Senior Administrative Assistant, Data Center Operations & Executive Support
Overview
The Senior Administrative Assistant supports department leadership and cross-functional teams, handling calendars, correspondence, reports, and travel logistics at scale. They coordinate scheduling across multiple projects, prepare and distribute documents, and manage expense reporting with attention to detail. This role requires strong organization, prioritization, and communication to keep complex workflows running smoothly. You’ll join a collaborative, growth-focused environment within a large mechanical and electrical contracting firm delivering high-profile data center, healthcare, and commercial projects.
What You'll Do10
- 1Build and coordinate department calendars and manage all scheduled activities to meet tight deadlines
- 2Prepare, edit and distribute correspondence, reports, spreadsheets, and presentations with high accuracy
- 3Arrange and actively manage travel logistics for department leadership and ensure travel spend is properly tracked
- 4Prepare expense reports and ensure timely submission and reimbursement
- 5Monitor and screen email, mail, and telephone communications to triage and respond as needed
- 6Assist with special projects and cross-functional initiatives as required
- 7Support preparation for meetings, events, and leadership communications
- 8Maintain organized digital filing and documentation for audits and reference
- 9Collaborate with teams to improve administrative processes and efficiency
- 10Provide backup administrative support to other departments during peak periods
Requirements6
- 1Associate's degree or equivalent education and experience
- 2Minimum 5 years' experience in an administrative role
- 3Strong proficiency with Word Processing, Internet, and Spreadsheet software
- 4Exceptional organizational skills and attention to detail
- 5Excellent verbal and written communication abilities
- 6Ability to prioritize and multi-task in a dynamic environment
Salary Insight
$46 - $62k per year
Location
Required Skills
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