Office Assistant, Customer Service & Admin Support

Provide administrative and organizational support to management and departments across a fast paced office. Manage records, correspondence, scheduling, and onboarding tasks while ensuring confidentiality and accuracy. Collaborate with vendors and internal teams to keep operations running smoothly and support company projects. This role offers in person work in Phoenix with growth potential in a small to mid sized administrative team.

Own front office operations in a healthcare setting with a focus on administrative support and patient experience at scale. Join a team in Phoenix that values compassion, organization, and collaboration. This role provides critical clerical, data entry, scheduling, and coordination to keep the office running smoothly and ensure compliant documentation.

You own daily office operations for a stable Dallas company with a strong leadership team. You handle conference room logistics, break room stocking, and supply inventory. You back up the reception desk and keep printers running. This role offers direct support to an experienced Office Manager and a friendly professional environment.

Own and manage day-to-day office tasks at scale, ensuring accurate filing, shipping, and documentation. You will handle high volumes of invoices, packing lists, and shipping instructions with minimal supervision in a collaborative, in-person Phoenix office. The role emphasizes meticulous record keeping, multi-tasking, and strong communication to support the office manager and teammates. This position offers growth through on-the-job learning and exposure to administrative operations.

We seek a dependable organized customer focused Office Assistant Receptionist to join our growing team. This role involves greeting customers handling phone calls scheduling appointments checking in customers processing invoices managing accounts payable assisting with office expenses responding to communications maintaining records coordinating with technicians and service advisors ordering supplies and supporting daily tasks keeping the front office clean efficient. The ideal candidate enjoys helping people works well with computers possesses strong communication skills excellent organization and multitasking abilities positive attitude and ability to work independently and as part of a team.

Supports day-to-day front desk operations and administrative functions across departments at a Phoenix manufacturing site. Manages visitor reception, mail, and scheduling; handles pre-employment processes and Notary duties; supports project coordination and data entry in SmartSheet. Works onsite and collaborates with CFO and management on special projects. This role offers hands-on experience in a manufacturing environment with a bilingual capability in English and Spanish.