Administrative Assistant, A/E Firm & Office Support

Provide administrative and organizational support to management and departments across a fast paced office. Manage records, correspondence, scheduling, and onboarding tasks while ensuring confidentiality and accuracy. Collaborate with vendors and internal teams to keep operations running smoothly and support company projects. This role offers in person work in Phoenix with growth potential in a small to mid sized administrative team.

Calc Engineering seeks an organized personable Secretary/Office Manager to support growing team in Doral FL. This role combines traditional secretarial duties with broader office management responsibilities. Ideal candidate has prior secretarial experience in engineering architecture or construction firms. First point of contact for clients and vendors while maintaining confidentiality.

The Senior Administrative Assistant supports department leadership and cross-functional teams, handling calendars, correspondence, reports, and travel logistics at scale. They coordinate scheduling across multiple projects, prepare and distribute documents, and manage expense reporting with attention to detail. This role requires strong organization, prioritization, and communication to keep complex workflows running smoothly. You’ll join a collaborative, growth-focused environment within a large mechanical and electrical contracting firm delivering high-profile data center, healthcare, and commercial projects.

Organized Office Administrator supporting construction team in Philadelphia. Manage daily operations, documentation, communications, and admin needs. Fast-paced environment requires reliable professional.

You will support the leadership of Michael Zenreich Architect PC, a New York City-based architectural firm, coordinating proposals, client communications, and office operations. You will work directly with principals and project managers, managing critical documents and confidential information. This role sits at the center of a collaborative team of architects and designers, where your organizational skills directly impact project timelines and client satisfaction. You will prepare proposals and review co-op and condo alteration submissions, ensuring compliance and accuracy. This is a hands-on role in a boutique firm, offering exposure to architecture and construction project life cycles.

Own the administrative backbone for a fast-paced architecture firm in Miami, supporting project managers and studio leadership across a 500+ person global practice. You will manage calendars, coordinate communications, and keep project workflows moving from day one. This role reports directly to senior management and offers exposure to high-profile design projects. You will thrive here if you excel at juggling priorities and maintaining discretion in a client-focused environment.