Engineering Secretary Office Manager
Overview
Calc Engineering seeks an organized personable Secretary/Office Manager to support growing team in Doral FL. This role combines traditional secretarial duties with broader office management responsibilities. Ideal candidate has prior secretarial experience in engineering architecture or construction firms. First point of contact for clients and vendors while maintaining confidentiality.
What You'll Do9
- 1Handle client calls sharing project updates and routing inquiries
- 2Schedule meetings site visits and appointments for principals and engineers
- 3Maintain digital and physical filing systems for project logs contracts and correspondence
- 4Manage office supplies equipment and vendor relationships
- 5Coordinate facilities issues acting as point of contact for building management
- 6Support onboarding of new employees with workstation setup paperwork orientation
- 7Maintain office calendar holidays PTO tracking and conference room scheduling
- 8Assist engineers with formatting proposals permit submissions and client deliverables
- 9Own and oversee daily administrative operations
Requirements7
- 12+ years experience as Secretary or Office Manager within AEC firm
- 2Strong written verbal communication skills in English
- 3Working knowledge of engineering services industry projects proposals permitting
- 4Proficiency in Microsoft Office Word Excel Outlook
- 5Highly organized detail oriented multitasker
- 6Professional demeanor discretion with confidential information
- 7Reliable punctual on-site full-time availability in Doral FL
Salary Insight
Salary not disclosed in listing
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