Project Coordinator Dowbuilt Austin Texas
Overview
Dowbuilt seeks a Project Coordinator to deliver administration and coordination support for high-end residential construction projects. The role reports to the Regional Principal and collaborates with Project Managers to advance project administration and coordination.
What You'll Do35
- 1Financial Management Assist the PM and collaborate with the PA for AFP invoice preparation and review
- 2Help the PA and PM complete Application for Payment paperwork for subcontractor invoices
- 3Assist the PM with Invoice coding and processing
- 4Process Manual Check Requests when directed by the PM
- 5Coordinate and manage lien releases for interim and final vendor and subcontractor payments
- 6Monitor the Cost to Complete report as appropriate
- 7Assist with project closeout including preparation of HOM manuals and collection of subcontractor warranties
- 8Organize and file project information in the system
- 9Work with the PP to maintain the Project List
- 10Assist the PM and SS with project set up and site mobilization including coordination with safety department
- 11Prepare and manage Smartsheet Logs such as Buy out Log, RFI Log, Submittal Log, Sub Insurance Log, Revision Log, Credit App Log and Project Dashboards
- 12Prepare and manage internal project reviews by assisting with package preparation attendance and note taking
- 13Prepare and send Subcontractor & Vendor Welcome Packets
- 14Collect information for subcontractor/vendor set up including W-9 forms for PA submission
- 15Collect information for financial review of subcontractors/vendors for PA submission
- 16Maintain subcontractor and vendor database ensuring proper setup
- 17Enter subcontract agreements SA’s SARs purchase order agreements POA or POR as directed
- 18Track and save executed documents in the system
- 19Create and maintain Sub and Vendor related logs as subcontractors are hired
- 20Assist the PE with tracking and distribution of RFIs and Submittals
- 21Compliance & Insurance Management Work with PP to manage Owner Contract from completion tracking execution and file storage
- 22Review SA/SAR and PO/POA process for compliance throughout the project
- 23Update project teams with state specific and local requirements through PCM
- 24Ensure client/owner project insurance such as Builders Risk Project Specific OCIP/CCIP is secured paid invoiced and policies on file
- 25Work with company insurance broker for special situations or coverage requirements
- 26Set-up process and manage certificate of insurance review tracking and renewal for subcontractors and vendors
- 27Work directly with subcontractors and vendors throughout COI process
- 28Read and understand plans drawings and specifications preferred
- 29Maintain highest ethical standards in all business relationships
- 30Knowledge of construction sequencing and best practices
- 31Ability to collaborate and build relationships across projects
- 32Self-starter with workload prioritization and effective time management
- 33Detail-oriented and proactive problem solver
- 34Demonstrate discretion and confidentiality of proprietary information
- 35Support diversity equity and inclusion culture
Requirements12
- 1Bachelor’s degree in construction management engineering building science or equivalent professional experience
- 21 year construction industry experience with contractor coordination preferred
- 3Proficiency with MS Office 365
- 4Experience with web-based solutions such as Smartsheet ShareFile Slack and Asana preferred
- 5General working knowledge of Acumatica training provided
- 6Ability to maintain highest ethical standards in all business relationships
- 7Knowledge of construction sequencing and best practices
- 8Ability to collaborate and build relationships with project teams beyond individual projects
- 9Self-starter who prioritizes workload and manages time effectively
- 10Detail-oriented proactive problem solver
- 11Discretion and confidentiality regarding proprietary company information
- 12Commitment to diversity equity and inclusion
Salary Insight
Salary not disclosed in listing
Location
Required Skills
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