Project Coordinator ACCO Engineered Systems
Overview
Highlight administrative operations and marketing support for business units. Serve as primary stakeholder liaison and provide cross-functional backup. Own department meetings and vendor events. Drive onboarding processes and technical setups. Scale reporting and financial documentation. Lead initiative to enhance productivity within construction teams.
What You'll Do11
- 1Plan and execute department meetings vendor presentations as directed including managing logistics for room bookings catering and virtual platforms
- 2Document and distribute comprehensive meeting minutes and actionable recap emails to all attendees
- 3Coordinate end-to-end onboarding for new hires collaborating with Human Resources to establish first-day schedules itineraries and team introductions
- 4Facilitate new hire technical setup by coordinating IT provisioning requests email setup building access key fobs and corporate business cards
- 5Monitor Lead Generation platforms for upcoming bid opportunities and manage distribution of pre-bid notifications
- 6Support team by preparing prequalification packages compiling RFP responses and assembling bid presentation materials
- 7Generate and distribute financial and accounting reports for Sales and Project Managers
- 8Manage corporate event ticket allocations for the Construction Group
- 9Analyze market trends and propose strategic improvements to operational efficiency
- 10Mentor junior staff through constructive feedback and collaborative guidance
- 11Ensure compliance with data privacy protocols when handling sensitive information
Requirements11
- 1Strong interpersonal skills with proven ability to build rapport across diverse departments and personalities
- 2Exceptional verbal and written communication skills tailored for professional environments
- 3Robust organizational skills with track record of managing multiple competing priorities and meeting tight deadlines
- 4Demonstrated excellence in customer service navigating complex client issues
- 5High attention to detail with commitment to accuracy and timely project delivery
- 6Deep understanding of strategies to maximize productivity of construction and technical teams
- 7Proactive initiative in identifying opportunities for improvement
- 8Ability to work extended hours or overtime as required
- 9High school diploma or equivalent
- 10Intermediate proficiency with MS Office applications including Word Excel and PowerPoint
- 11At least 2 years experience with desktop publishing software applications
Salary Insight
$54 - $69k per year
Location
Required Skills
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