Office Manager, Public Affairs & Administration
Overview
Microsoft Office proficiency and a background in office operations drive this role, supporting staff and leadership across multiple locations. You will oversee day-to-day administrative operations, coordinate facilities and services, and provide executive-level support to the Managing Director. This position blends office management with cross departmental collaboration in a political and public affairs context. You will work in St Paul with occasional support for Washington DC, and contribute to a professional, compliant, and client-focused office culture.
What You'll Do10
- 1Own the day-to-day administrative operations of the office to ensure efficient processes and a professional work environment
- 2Coordinate facilities, equipment, supplies, technology, hospitality, workspace maintenance, and vendor relationships across locations
- 3Serve as primary liaison with administrative departments to align operational needs and support
- 4Support leadership by managing calendars, travel, correspondence, reports, presentations, agendas, and other executive communications
- 5Prepare, edit, and finalize documents ensuring accuracy and consistency with organizational standards
- 6Maintain office records, contact lists, subscriptions, and other administrative resources
- 7Ensure compliance with organizational policies and federal, state, and local requirements
- 8Plan and coordinate client meetings, events, and office-wide activities including retreats and celebrations
- 9Monitor timekeeping and billing deadlines and assist with regulatory filings as needed
- 10Provide exceptional client service to visitors, legislators, and other stakeholders
Requirements10
- 1Bachelor's degree in Business Administration, Public Administration, or related field
- 2Minimum of 4 years of progressively responsible experience in office administration or executive support
- 3Proficiency in Microsoft Word, Excel, and Outlook; track changes and formatting skills required
- 4Preferred familiarity with iTimeKeep/3E and Microsoft PowerPoint
- 5Strong organizational, written and verbal communication, attention to detail, and client service skills
- 6Experience in a political, legislative, government relations, or public affairs setting preferred
- 7Ability to multi-task across multiple locations and coordinate with different departments
- 8Flexibility to work additional hours for events or legislative activities
- 9On-site in St. Paul with occasional DC support
- 10Benefits include 401(k), health insurance, PTO, professional development, and tuition reimbursement
Salary Insight
$60 - $71k per year
Location
Required Skills
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