Administrative Assistant | Office & Calendar Support
Overview
You will own scheduling, documentation, and data management for a nationally recognized organization in Minneapolis. You'll coordinate calendars for a team of professionals, prepare meeting spaces, and manage electronic files with Microsoft Outlook and Word. You'll work independently, solve problems proactively, and ensure smooth daily operations. This role stands out for its direct hire status, onsite presence in Edina, and a competitive benefits package.
What You'll Do10
- 1Schedule external meetings and appointments for team members using Microsoft Outlook and Word.
- 2Coordinate internal meetings and calendars for a team, ensuring technology and room setup run smoothly.
- 3Prepare meeting rooms and verify Microsoft Teams and other tech function properly.
- 4Assist with document preparation, organization, and signing processes, including notarization when applicable.
- 5Support mailing, scanning, copying, and electronic file management in SharePoint.
- 6Track and submit continuing education or training documentation as required.
- 7Provide backup support for other administrative team members, including reception coverage.
- 8Assist with internal events, meetings, and catering coordination.
- 9Proofread and process meeting notes, summaries, and correspondence using Microsoft Word.
- 10Draft and assist with delivery of professional written communications, and update tasks in internal databases.
Requirements9
- 13+ years of administrative support experience, with a focus on calendar and document management.
- 2Strong proficiency in Microsoft Outlook and Microsoft Word required.
- 3Excellent time management skills with the ability to handle multiple priorities accurately and meet deadlines.
- 4Outstanding written and verbal communication skills.
- 5Ability to exercise sound judgment and work independently with minimal supervision.
- 6Proven organizational skills and meticulous attention to detail.
- 7Comfortable communicating professionally via phone and email to coordinate scheduling and logistics.
- 8Flexibility in work schedule during high-volume periods or critical deadlines.
- 9Successful completion of background and credit check.
Salary Insight
$60 - $75k per year
Location
Required Skills
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