Executive Office Administrator, Office Operations & Executive Support

This role owns in-person executive support, purchasing, travel, and office operations for a fast-growing company. You will coordinate calendars, travel, onboarding, and vendor relationships for a growing team across domestic and international needs. You’ll keep the office organized, tracks tasks, and improve internal systems as the company scales. This position offers broad ownership and room to grow with the company.

The Executive Assistant will support the CEO and C-Suite in Houston, coordinating calendars, travel, expenses, and office operations for a fast-paced aerospace company. You will partner with the Senior Director, Executive Operations & Engagement to enable executives to operate efficiently. You will manage VIP visits, conference rooms, kitchen and common areas, and day-to-day administrative tasks while maintaining discretion and confidentiality. This role offers exposure to leadership, strategic initiatives, and a professional, welcoming office environment in a cutting-edge industry.

Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team’s needs. Handle confidential information discreetly and professionally. Responsible for calendar management, correspondence, expense reports, travel arrangements, and HR needs. Closely coordinated with senior leaders and external professionals.

Own executive support for the CEO, COO, and EVP at Ascend Staffing, a staffing firm in North Salt Lake. You will manage complex calendars, coordinate travel, and oversee daily office operations, supporting a leadership team that drives company growth. Microsoft Office Suite and Google Calendar are your primary tools, with Asana for task tracking. You'll work in a tight-knit support center, collaborating across departments and reporting directly to the HR Manager. What sets this role apart: you'll also handle event logistics, vendor management, and occasional executive transportation, making you a key operational anchor for the leadership team.

The Senior Administrative Assistant supports department leadership and cross-functional teams, handling calendars, correspondence, reports, and travel logistics at scale. They coordinate scheduling across multiple projects, prepare and distribute documents, and manage expense reporting with attention to detail. This role requires strong organization, prioritization, and communication to keep complex workflows running smoothly. You’ll join a collaborative, growth-focused environment within a large mechanical and electrical contracting firm delivering high-profile data center, healthcare, and commercial projects.

Own the daily operations of the Executive Office at Baltimore Aircoil Company, supporting the Executive Administrative Assistant to the CEO. You will manage calendars, coordinate travel, and prepare board-level documents in a high-expectation environment. This contract role places you at the center of internal and external coordination, from all-hands meetings to international travel logistics. Back up the Executive Assistant and drive priority initiatives that keep the office seamless. Join a team committed to sustainability, BAC's vision to Reinvent Cooling.