Executive Assistant, Nonprofit & Office Management
Overview
As Executive Assistant, you'll own the operational backbone of a grassroots mental health nonprofit, supporting the Executive Director and a small team in reaching more people across Chicago's north suburbs. You'll manage calendars, bookkeeping, and event logistics, working in a hybrid setup from Skokie, IL. This role offers a flexible schedule and paid time off, with growth toward full-time benefits as the organization expands.
What You'll Do7
- 1Manage the Executive Director's calendar, correspondence, and scheduling to keep priorities aligned.
- 2Coordinate office vendors, supplies, and facilities to ensure smooth daily operations.
- 3Process invoices and support basic bookkeeping using QuickBooks and Microsoft 365.
- 4Support board meeting scheduling, materials, and minutes for NAMI CCNS governance.
- 5Plan and staff events including NAMIWalk, annual meeting, and tabling events.
- 6Represent the organization at community events when needed, building local partnerships.
- 7Provide general administrative support across the team, from filing to communication.
Requirements8
- 11-3+ years administrative experience, nonprofit experience a plus.
- 2Organized and detail-oriented, with excellent follow-through on tasks.
- 3Trustworthy and discreet, comfortable handling sensitive information.
- 4Strong writing skills for correspondence and meeting minutes.
- 5Proficient in Microsoft 365 including Outlook, Word, and Excel.
- 6Available for occasional evening and weekend event support.
- 7Connection to NAMI CCNS service area (Chicago's north suburbs) a plus.
- 8Spanish language skills a plus.
Salary Insight
$48 - $58k per year
Location
Required Skills
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