Executive and Board Affairs Coordinator
Overview
The Executive and Board Affairs Coordinator supports the Executive Team and Manager of Executive and Board Affairs in San Francisco. This role provides high-quality administrative and clerical support including meeting coordination, document preparation, and liaison duties. It involves managing schedules, handling confidential information, and assisting with board committee meetings. The position offers unique opportunities to advance diversity equity and inclusion initiatives.
What You'll Do11
- 1Build and maintain executive calendars and coordinate meetings with department heads
- 2Design and draft confidential documents using Microsoft Office and Adobe Pro
- 3Lead preparation of board agenda materials and meeting minutes
- 4Manage monthly credit card and expense reimbursement reports
- 5Coordinate travel arrangements and facility reservations for executives
- 6Support Board and committee meetings with logistical planning and documentation
- 7Assist with project execution across administrative and operational tasks
- 8Maintain SOP documentation for recurring processes
- 9Process expense reports and reconcile financial records
- 10Serve as primary point of contact for administrative inquiries
- 11Ensure compliance with confidentiality standards for sensitive information
Requirements11
- 1High school diploma or GED required
- 2Associate degree or four years administrative experience preferred
- 3Proficiency with Microsoft Office Suite and Adobe Creative Cloud
- 4Experience with PHI access protocols
- 5Valid California driver's license and reliable vehicle
- 6Excellent multitasking and prioritization abilities
- 7Strong written and verbal communication skills
- 8Ability to travel to multiple locations
- 9Familiarity with diversity equity and inclusion frameworks
- 10Experience supporting executive leadership teams
- 11Ability to work independently with minimal supervision
Salary Insight
$74 - $95k per year
Location
Required Skills
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