Exec Admin Assistant - New Revenue Streams
Overview
Provide high-level administrative and operational support to 3 to 4 Vice Presidents across International CCO and New Revenue Streams. Ensure smooth execution of daily activities, effective calendar and travel management, and coordination of meetings and departmental projects. This role differs by focusing on direct support for senior leadership across diverse global functions.
What You'll Do11
- 1Own and manage complex calendars schedule meetings and cross-functional engagements while ensuring alignment across time zones and stakeholders
- 2Arrange domestic and international travel including flights accommodation ground transportation and itineraries
- 3Plan and execute internal and external meetings team offsites and departmental events with precision and attention to detail
- 4Manage sensitive and proprietary information with discretion and integrity
- 5Prepare and reconcile expense reports T&E and P-card transactions using Concur support budget tracking as needed
- 6Develop high-quality PowerPoint presentations and departmental documents incorporating visuals charts and data
- 7Maintain organized digital files shared drives and internal databases for easy access and version control
- 8Monitor and manage office supplies tools and resources to support team efficiency
- 9Coordinate team-building activities recognition programs and networking events to foster a positive team culture
- 10Serve as a point of contact for internal and external stakeholders ensuring timely and professional interactions
- 11Track location confirmed job-related skills experience and education to determine starting salary
Requirements10
- 15+ years building ETL pipelines with Spark and Airflow
- 23-5 seasons leading teams in fast-paced environments
- 35+ years supporting senior-level executives in dynamic settings
- 4Advanced proficiency in Microsoft Office Suite including Outlook Word Excel and PowerPoint
- 5Adobe Acrobat proficiency required
- 6Apple products expertise Mac iPad iPhone
- 7Minimum 5 years experience with international teams and different time zones
- 8Strong judgment in handling confidential matters
- 9Flexibility to adjust work hours based on business needs
- 10Proactive approach to anticipating needs and managing multiple priorities with agility
Salary Insight
$67 - $104k per year
Location
Required Skills
Similar open positions
Explore active roles that match your skills and interests.
Strategic Staffing Solutions
VerifiedAdministrative Assistant Strategic Staffing Solutions
Lead administrative operations for senior executives within a complex team environment. Own scheduling logistics and manage high-volume travel coordination. Drive client communications and document distribution. Scale internal processes while maintaining meticulous attention to detail. Bold solutions that enhance operational efficiency.
Robert Half
VerifiedExecutive Assistant, C-Suite Support & Travel Coordination
You will own the executive office of a senior leadership team in Denver, handling complex calendars, travel, and board-level meeting logistics. This long-term contract role puts you at the center of daily operations, ensuring the executive stays prepared and responsive. You will coordinate with Google Workspace and Microsoft Outlook across multiple time zones, and your work directly shapes the efficiency of the leadership team. Unlike similar roles, you will own special projects and vendor coordination, making this a fit for someone who thrives on variety.
Performix
VerifiedExecutive Assistant to VP, Global Calendar Management
You will support three Vice Presidents in a global, high-visibility environment, managing complex calendars and driving strategic alignment across AI initiatives. You will coordinate with stakeholders across geographies and functions, ensuring seamless operations and confidentiality. This role demands proactive, collaborative support with a focus on enabling leadership effectiveness. You will thrive in a role where your judgment and discretion directly impact executive productivity.
The Mail Center
VerifiedPersonal Executive Assistant Sales Account Representative
Owns personal and executive administrative duties for Vice President. Drives results for B2B sales and e-commerce sales. Reports directly to Vice President. Delivers outcomes at scale. This role distinguishes itself through direct alignment with strategic objectives.
Crane NXT
VerifiedExecutive Assistant to President, C-Level Support
You will own executive support for the President of CPI and the VP of Human Resources, managing calendars, travel, and communications for a global payments technology leader with 1,900 associates and 6 manufacturing sites. You will partner with senior leadership and executive assistants to drive priorities, prepare board-level materials, and coordinate events. This role offers direct exposure to C-suite decision-making, requiring discretion and proactive problem-solving. You will use Microsoft products daily, with PowerPoint and Excel as your core tools for reporting and presentations. Working onsite in Malvern or Waltham, you will be the trusted liaison who keeps leadership moving.
Wells Fargo
VerifiedSenior Administrative Assistant - Payments & Liquidity
Senior Administrative Assistant supports leadership and sales teams in Commercial Banking. You will compile information and prepare moderately complex reports while assisting with expense reports. This role involves managing multi-city travel arrangements and providing professional support through both routine duties and ad hoc projects. The position offers a hybrid schedule across major cities and focuses on delivering results in a fast-paced environment.