Executive Administration Coordinator, Chancellor Office & District Relations
Overview
Executive Administrator Coordinator to the Chancellor’s office will coordinate executive outreach, manage confidential matters, and support districtwide initiatives at scale. You’ll partner with the Chief Public Affairs Officer, Chancellor direct reports, and Governing Board to ensure seamless operations and exceptional stakeholder engagement. This role combines calendar management, meeting logistics, and strategic support to help the Chancellor prioritize commitments and drive district objectives.
What You'll Do10
- 1Manage sophisticated calendar for the Chancellor and arrange travel for executives
- 2Coordinate meetings and events including agendas and logistics for internal and external stakeholders
- 3Serve as primary contact for confidential or critical matters pertaining to the Chancellor and district policies
- 4Proactively brief the Chancellor on upcoming commitments and anticipate needs for meetings and conferences
- 5Exercise independent judgment in communications and information dissemination while maintaining privacy and discretion
- 6Prioritize conflicting needs, drive projects to completion under deadlines
- 7Support executive outreach and external relations efforts and oversee special projects
- 8Liaise with Chancellor management and project teams to ensure alignment with district priorities
- 9Provide support to C-suite executives and senior district leaders as needed
- 10Assist with event management and communicationsrelated tasks to support district visibility
Requirements5
- 1Bachelor’s Degree in business administration or related field
- 2Six years of varied and increasingly responsible administrative office experience including public contact
- 3Two years of experience supporting C-Suite executives
- 4Strong discretion handling confidential material and high-pressure situations
- 5Ability to work independently and manage multiple priorities
Salary Insight
$65 - $84k per year
Location
Required Skills
Similar open positions
Explore active roles that match your skills and interests.
Planned Parenthood Northern California
VerifiedExecutive and Board Affairs Coordinator
The Executive and Board Affairs Coordinator supports the Executive Team and Manager of Executive and Board Affairs in San Francisco. This role provides high-quality administrative and clerical support including meeting coordination, document preparation, and liaison duties. It involves managing schedules, handling confidential information, and assisting with board committee meetings. The position offers unique opportunities to advance diversity equity and inclusion initiatives.
Baltimore Aircoil Company, Inc.
VerifiedExecutive Administrative Coordinator, C-Suite Support
Own the daily operations of the Executive Office at Baltimore Aircoil Company, supporting the Executive Administrative Assistant to the CEO. You will manage calendars, coordinate travel, and prepare board-level documents in a high-expectation environment. This contract role places you at the center of internal and external coordination, from all-hands meetings to international travel logistics. Back up the Executive Assistant and drive priority initiatives that keep the office seamless. Join a team committed to sustainability, BAC's vision to Reinvent Cooling.
KeyBank National Association
VerifiedExecutive Assistant I
Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team’s needs. Handle confidential information discreetly and professionally. Responsible for calendar management, correspondence, expense reports, travel arrangements, and HR needs. Closely coordinated with senior leaders and external professionals.
Tufts University
VerifiedSenior Executive Assistant to the Executive Vice President
The Office of the Executive Vice President seeks a Senior Executive Assistant to provide high-level support to the Executive Vice President. This role involves managing schedules, communications, and operations with minimal supervision. The ideal candidate will excel in a fast-paced collaborative environment.
Living Word/Maranatha Christian Academy
VerifiedExecutive Assistant to Head of School, Private Christian Academy
Own the administrative support for the Head of School at MCA, enabling smooth operations for a private K-12 program. You will coordinate calendars, communications, and events, while influencing school-wide initiatives and staff operations. This role sits within a collaborative leadership team and emphasizes discretion, organization, and professional communication. What makes this role unique is directly shaping the efficiency of school leadership and daily life across multiple campuses.
Spring Independent School District
VerifiedExecutive Secretary - Talent Acquisition & Engagement
Oversee executive administration for the Assistant Superintendent of Talent Acquisition and Engagement at a large Texas school district. Coordinate complex calendars, confidential records, budgets, and event logistics across recruitment, staffing, and employee engagement teams. Support a team of directors and managers with project tracking, purchasing, and board materials. This role anchors the district's talent initiatives, including the Teacher Incentive Allotment, and manages sensitive employee information. Your work directly impacts hiring and retention across the district.