AP Staff Accountant, AI-Assisted Accounts Payable
Overview
You'll own the AI-assisted accounts payable function for a multi-entity construction distributor, reviewing automated invoice coding in NetSuite and resolving exceptions to keep the AP queue at zero daily. You'll also manage vendor statement reconciliation and corporate credit card processing across four branches. Working with a tight team, you'll shape the automation roadmap by flagging AI error patterns. This role stands out because it combines hands-on AP craft with modern AI tools in a stable, family-owned company that pays 100% of health premiums.
What You'll Do7
- 1Review AI-coded vendor invoices in NetSuite for accuracy, approving clean ones and correcting exceptions the same day.
- 2Keep the AP invoices inbox and support inbox at zero unread by end of day, triaging requests fast.
- 3Reconcile vendor statements monthly, resolving discrepancies and following up on missing credits.
- 4Process and code corporate credit card transactions in NetSuite, collecting receipts and reconciling statements on a clean cadence.
- 5Maintain vendor records in NetSuite including W-9 collection and banking info, supporting 1099 preparation.
- 6Identify patterns in AI errors and flag them to improve automation, shaping the roadmap.
- 7Cross-train with AP teammates and provide backup coverage during absences.
Requirements10
- 12+ years of AP experience with hands-on coding, vendor management, and discrepancy resolution.
- 2Vendor statement reconciliation experience required.
- 3Credit card transaction processing and reconciliation experience required.
- 4NetSuite experience strongly preferred; ERP experience required.
- 5Comfortable working with AI-assisted tools, energized by reviewing automated work.
- 6Strong attention to detail, spotting anomalies even when things look right.
- 7Disciplined about daily inbox management, caring about clean queues.
- 8Fast on exception handling, never letting items age.
- 9Professional communication with vendors and cardholders.
- 10Associate's or Bachelor's degree in Accounting, Finance, or related field a plus; multi-entity AP experience a plus.
Salary Insight
$55 - $70k per year
Location
Required Skills
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