Accounting Assistant, AP/AR & NetSuite
Overview
You will own the full-cycle accounts payable and receivable processes at Amazing Magnets, a growing e-commerce manufacturer in Round Rock, Texas, processing 500+ invoices and payments monthly. Reporting to the Accounting Manager, you will ensure accurate vendor payments, customer billing, cash applications, and month-end reconciliations. You will work daily in NetSuite and collaborate with purchasing, operations, and sales teams to resolve discrepancies. This role offers a four-day workweek and the chance to streamline workflows in a fast-growing company.
What You'll Do9
- 1Review, code, and route vendor invoices for approval, then prepare payments via check, ACH, wire, or credit card in NetSuite.
- 2Maintain accurate vendor records including W-9s, payment terms, and contact info, and reconcile vendor statements to resolve discrepancies.
- 3Issue customer invoices on schedule and apply payments to correct accounts, monitoring AR aging and following up on past-due balances.
- 4Research and resolve billing discrepancies, short payments, credits, and unapplied cash, updating customer records and credit terms.
- 5Validate resale and tax-exemption certificates, and support credit screening for new customers.
- 6Assist with month-end close by reconciling assigned AP, AR, cash, credit card, and balance sheet accounts before close deadlines.
- 7Prepare schedules and documentation for financial reporting and audits, ensuring records are complete and audit-ready.
- 8Partner with purchasing, operations, sales, and leadership to resolve account issues and escalate unusual transactions or risks promptly.
- 9Identify and implement improvements to AP/AR workflows, documentation, and reporting using Excel and NetSuite.
Requirements9
- 13+ years of experience in accounts payable, accounts receivable, billing, cash application, collections support, or transactional accounting.
- 2Hands-on experience processing vendor invoices and customer billing, applying payments, and reconciling accounts.
- 3Proficiency with accounting or ERP software, with NetSuite experience strongly preferred.
- 4Working knowledge of Microsoft Excel, including sorting, filtering, and basic formulas.
- 5Strong attention to detail and the ability to maintain accurate, organized documentation.
- 6Professional written and verbal communication skills to interact with vendors, customers, and internal teams.
- 7Ability to manage recurring deadlines and follow open items through resolution with limited supervision.
- 8High school diploma or equivalent; an associate degree or accounting coursework is preferred.
- 9Experience with vendor payments, customer credit review, resale certificates, or tax-exemption documentation is a plus.
Salary Insight
$48 - $56k per year
Location
Required Skills
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