Accounts Payable Specialist, QuickBooks & AP Reporting
Overview
Accounts Payable Specialist will own vendor invoicing, payments, and reconciliation for a Covina based team handling QuickBooks and AP reporting at a contract capacity. You will collaborate with vendors and the accounting group to ensure timely and accurate processing across weekly cycles. This role stands out with a focus on attention to detail, independent work habits, and a fast paced operation. You will join a supportive team that values accuracy and process improvement.
What You'll Do9
- 1Build and code vendor invoices and batch processing for timely payment
- 2Research and resolve vendor billing discrepancies to prevent delays
- 3Process weekly check runs and apply vendor payments in QuickBooks
- 4Review and reconcile vendor statements to ensure aging accuracy
- 5Monitor and manage the AP email inbox and communicate with vendors
- 6Prepare weekly AP Aging reports for visibility into cash flow
- 7Provide invoice information to the Senior Accountant for month end accruals
- 8Maintain organized digital and physical AP files for audit readiness
- 9Assist with additional accounting and AP projects as assigned
Requirements9
- 13+ years of full cycle Accounts Payable or general accounting experience
- 2Experience with QuickBooks preferred
- 3Strong Microsoft Excel skills including VLOOKUP and basic formulas
- 4Accurate data entry and strong math skills
- 5Ability to identify and resolve billing discrepancies
- 6Strong verbal and written communication skills
- 7High School Diploma or GED required
- 8College coursework or degree in Accounting or Finance is a plus
- 9Strong attention to detail and organizational skills
Salary Insight
$22 - $25k per year
Location
Required Skills
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