Accounts Payable Clerk, Accounts Payable & ERP Specialist
Overview
Own end-to-end accounts payable operations at scale in a fast-paced environment. Manage 600 invoices weekly with a focus on accuracy, vendor setup, and timely payments. Collaborate with facilities, internal teams, and external vendors to resolve discrepancies and optimize processes. This role emphasizes hands-on data entry, ERP system use, and continuous process improvement. What makes this role different is the shared ownership of high-volume payables and a hands-on approach to vendor management within a corporate services context.
What You'll Do10
- 1Build and process the full accounts payable cycle including invoices, purchase orders, and statements to ensure timely and accurate payments
- 2Maintain vendor records and reconcile monthly statements to ensure correct balances
- 3Verify vendor accounts, set up new vendors, and research discrepancies with internal teams
- 4Process employee expense reports and reimbursements while ensuring documentation is complete
- 5Pay vendors by scheduling payments and resolving outstanding credits and balances
- 6Respond to vendor inquiries regarding invoices and account status with prompt, clear communication
- 7Coordinate payment-related aspects of services such as telephone and internet to enable timely settlements
- 8Continuously review and improve the payment process to enhance accuracy and efficiency
- 9Support the team in processing approximately 600 invoices per week and 300 invoices on first day
- 10Maintain organized historical records of accounts payable activity
Requirements10
- 1Minimum of 2 years of accounts payable experience including 3-way match
- 2Hands-on experience with accounts payable processes including invoice processing and PO matching
- 3Ability to handle high-volume invoice processing with responsibility for around 300 invoices per week
- 4Proficiency in Microsoft Excel at a basic level with accurate data entry
- 5Experience working with accounting software and ERP systems with familiarity or exposure to Business Central
- 6Strong data entry skills with high accuracy and attention to detail
- 7Meticulous and organized work habits with the ability to maintain precise records
- 8Strong written and oral communication skills for interacting with vendors and internal stakeholders
- 9Problem-solving and analytical skills to resolve discrepancies and reconcile accounts
- 10Contract to Hire position based out of Brea, CA
Salary Insight
$52 - $58k per year
Location
Required Skills
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