Accounting Assistant, Architecture Firm NYC
Overview
This role supports the Chief Financial Officer at an award-winning architecture and design firm in downtown Manhattan. You will manage the CFO's inbox, calendar, and communications, acting as a liaison across studios. You will also handle weekly timesheets and expense reports for the CFO. This position requires 2+ years of relevant experience and a strong sense of confidentiality. You will work onsite 5 days per week, collaborating closely with the accounting team and leadership.
What You'll Do7
- 1Manage the CFO's inbox and calendar, drafting responses and flagging urgent items with discretion.
- 2Field phone calls for the CFO, ensuring professional and timely communication.
- 3Complete the CFO's weekly timesheet and monthly expense report with accuracy.
- 4Serve as the communication hub between the CFO, partners, and staff across departments.
- 5Support monthly billing meetings by preparing materials and taking notes.
- 6Handle the accounting department's absence requests and timesheet approvals.
- 7Coordinate trainings and events for the accounting team as needed.
Requirements8
- 1Bachelor's degree or equivalent
- 22+ years of relevant work experience in similar administrative or accounting roles
- 3Ability to handle confidential information with discretion and professionalism
- 4Strong interpersonal, communication, and organizational skills
- 5Strong time management skills with a proactive approach to problem-solving and decision-making
- 6Knowledge of accounting and bookkeeping fundamentals
- 7Proficiency in Deltek VantagePoint, Microsoft Outlook, and Microsoft Teams is preferred
- 8Interest in architecture and design is a plus
Salary Insight
$50 - $65k per year
Location
Required Skills
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