C Level Executive Assistant Architecture Design Firm

You will support the leadership of Michael Zenreich Architect PC, a New York City-based architectural firm, coordinating proposals, client communications, and office operations. You will work directly with principals and project managers, managing critical documents and confidential information. This role sits at the center of a collaborative team of architects and designers, where your organizational skills directly impact project timelines and client satisfaction. You will prepare proposals and review co-op and condo alteration submissions, ensuring compliance and accuracy. This is a hands-on role in a boutique firm, offering exposure to architecture and construction project life cycles.

As Senior Executive Assistant, you own the CEO's calendar, inbox, and priorities at Preston Design & Construction Consulting, a woman-owned firm managing high-end projects. You partner with a small, tight-knit team and report directly to the CEO. This new role lets you shape executive support in a growing company, blending admin precision with proactive coordination. You'll manage travel, meetings, and confidential initiatives while keeping the CEO focused on leadership.

This role supports the Chief Financial Officer at an award-winning architecture and design firm in downtown Manhattan. You will manage the CFO's inbox, calendar, and communications, acting as a liaison across studios. You will also handle weekly timesheets and expense reports for the CFO. This position requires 2+ years of relevant experience and a strong sense of confidentiality. You will work onsite 5 days per week, collaborating closely with the accounting team and leadership.

You will support the CEO of a small, successful firm in North Jersey, managing calendars, conferences, and speaker recruitment. You will own projects from start to finish with direct executive exposure. You will work onsite near Montclair State University, with a focus on precision and clear communication. You will bring a four-year degree and 3+ years of administrative experience.

The Executive Assistant supports senior executives to drive operational success and strategic alignment. This role focuses on managing complex initiatives while maintaining high standards of confidentiality and efficiency. It requires a proactive approach to deliver results in a dynamic environment.

Own visitor relations and office operations at a mid size firm. Manage front desk tasks and support staff. Provide a welcoming environment while ensuring efficient workflow.