Special Programs Assistant, Bilingual Education
Overview
You will own all administrative support for the Special Programs team at Trinity Basin Preparatory, a Dallas charter network serving 8,500+ students. You will file, maintain, and organize documents, prepare meeting materials, and coordinate training logistics for Special Programs Coordinators. You will work onsite with a collaborative team of educators and administrators. This role stands out for its direct impact on program compliance and family communication, requiring Spanish fluency and English proficiency.
What You'll Do9
- 1File, retrieve, and maintain confidential records for Special Programs across 10 campuses in the first 90 days.
- 2Execute daily clerical tasks including data entry, scanning, sorting, and cross-referencing documents.
- 3Prepare requisitions and memorandums for materials requested by Special Programs staff.
- 4Assist with special projects assigned by the EDASS, such as audit preparation or event coordination.
- 5Create folders and documents for internal meetings and external trainings.
- 6Maintain confidentiality of student and employee information per FERPA and district policy.
- 7Support Special Programs coordinators in scheduling and organizing trainings and meetings.
- 8Prioritize tasks to meet deadlines in a high-volume office, ensuring accuracy and quality.
- 9Communicate with Spanish-speaking families and staff to support program operations.
Requirements8
- 1High school diploma or equivalent.
- 21-2 years of related administrative experience preferred.
- 3Fluent in English and Spanish (read, write, and speak).
- 4Proficient keyboarding skills with 40+ WPM.
- 5Strong organizational, communication, and interpersonal skills.
- 6Customer service orientation with the ability to handle confidential information.
- 7Ability to lift up to 25 pounds and sit for extended periods.
- 8Ability to meet deadlines and work in a fast-paced team environment.
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