Project Coordinator Public Affairs Communications

You will build and maintain executive-level collateral for a $23B food distribution leader, transforming raw project data into clear, polished leadership materials. You own the creation of status decks, steering committee presentations, and decision-support documents. You work directly with project managers and stakeholders to ensure every deliverable meets strict quality standards. This role anchors on PowerPoint and SharePoint excellence, with daily use of Excel and Outlook. You will also govern templates and version control across the PMO, setting the standard for executive visibility.

The Executive and Board Affairs Coordinator supports the Executive Team and Manager of Executive and Board Affairs in San Francisco. This role provides high-quality administrative and clerical support including meeting coordination, document preparation, and liaison duties. It involves managing schedules, handling confidential information, and assisting with board committee meetings. The position offers unique opportunities to advance diversity equity and inclusion initiatives.

Highlight administrative operations and marketing support for business units. Serve as primary stakeholder liaison and provide cross-functional backup. Own department meetings and vendor events. Drive onboarding processes and technical setups. Scale reporting and financial documentation. Lead initiative to enhance productivity within construction teams.

You will own strategic communication for a federal client, crafting news articles, talking points, newsletters, and website content that inform and engage key audiences. You will work with tools like PowerPoint and Web Press to shape the client's public image. Collaborating with stakeholders across the organization, you will drive creative solutions to complex communication problems. This role demands a self-guided yet collaborative spirit, with a focus on clear, concise, and accurate messaging. Your work directly supports the mission and values of a national security-focused organization.

You will support three Vice Presidents in a global, high-visibility environment, managing complex calendars and driving strategic alignment across AI initiatives. You will coordinate with stakeholders across geographies and functions, ensuring seamless operations and confidentiality. This role demands proactive, collaborative support with a focus on enabling leadership effectiveness. You will thrive in a role where your judgment and discretion directly impact executive productivity.

Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team’s needs. Handle confidential information discreetly and professionally. Responsible for calendar management, correspondence, expense reports, travel arrangements, and HR needs. Closely coordinated with senior leaders and external professionals.