Project Coordinator – Gene and Cell Therapy Institute
Overview
The Project Coordinator supports the Gene and Cell Therapy Institute (GCTI) by managing programs, events, and communications. This role drives efficient execution of Institute activities while fostering collaboration across leadership, staff, and external partners. It ensures timely delivery of initiatives and maintains operational excellence.
What You'll Do13
- 1Coordinate Institute programs, meetings, events, and initiatives to ensure timely execution and effective communication
- 2Organize the annual Gene and Cell Therapy Symposium, monthly seminar series, and other Institute workshops, meetings, and special events
- 3Manage calendars, schedule meetings, arrange travel, prepare materials, record meeting notes, and track follow-up actions
- 4Support internal and external communications and collaborate with the MGB Marketing team on Institute communications and promotional activities
- 5Monitor program activities, track progress, identify issues, and provide status updates to leadership
- 6Oversee daily office operations, including supplies, equipment, facilities coordination, and maintaining an organized workspace
- 7Process administrative and financial documents, including contracts, invoices, expense reimbursements, e-check requests, correspondence, and corporate credit card reconciliations
- 8Assist with budget tracking and maintain accurate financial records
- 9Maintain electronic and physical filing systems, personnel records, and Institute documentation
- 10Manage employee timekeeping using institutional systems
- 11Provide administrative support and exceptional customer service to faculty, staff, sponsors, vendors, visitors, and other stakeholders
- 12Plan and support employee engagement activities
- 13Assist with special projects and other Institute priorities as assigned
Requirements9
- 1High school diploma required; Bachelor's degree highly preferred
- 2Minimum of one year of relevant professional experience in project support or administrative roles
- 3Experience coordinating scientific meetings, educational programs, conferences, or institutional events
- 4Familiarity with financial and administrative systems, including timekeeping, procurement, expense management, and budget tracking
- 5Strong organizational and project coordination skills with the ability to manage multiple priorities and deadlines
- 6Proficiency in Microsoft Office Suite and experience with budget tracking and expense processing
- 7Ability to handle confidential information with discretion
- 8Excellent written, verbal, and interpersonal communication skills
- 9Demonstrated initiative, resourcefulness, and commitment to continuous improvement
Salary Insight
$40 - $58k per year
Location
Required Skills
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