Project Coordinator, Biologics Development
Overview
Own administrative and project support for three senior leaders in Biologics Development, coordinating operations for a 160-person global team. Manage calendars, travel, expenses, and department events while upholding confidentiality and professionalism. Build relationships across sites and time zones, ensuring seamless operations and communication. This role stands out for its exposure to senior leadership and ownership of high-stakes coordination.
What You'll Do10
- 1Manage calendars, schedule meetings, and coordinate domestic and international travel for Executive Directors and Senior Director
- 2Process expense reports and maintain accurate departmental records in Concur and SAP
- 3On-board and off-board contractors and employees, coordinating access and equipment
- 4Plan and manage the annual calendar, site schedules, and vacation schedules for the leadership team and department events
- 5Organize townhalls and social events, handling content, logistics, and attendee coordination
- 6Maintain and update the organizational SharePoint site, ensuring current and accurate information
- 7Draft and distribute department communications, assemble townhall slide decks in PowerPoint
- 8Take meeting minutes in OneNote and send surveys using Microsoft Forms
- 9Proactively anticipate scheduling conflicts and resolve issues with minimal supervision
- 10Coordinate with operational and administrative staff across the organization to align priorities
Requirements10
- 14-9 years of administrative or comparable experience
- 2Associates Degree required; BS highly desirable
- 3Prior Executive Associate or Project Coordinator experience
- 4High proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel, OneNote, Forms, Teams)
- 5Strong knowledge of SharePoint for page upkeep
- 6Experience with Concur for travel and expense management
- 7Experience with SAP, WorkDay, and eSetup for HR and procurement tasks
- 8Ability to handle confidential information with discretion and good judgment
- 9Proven problem-solving and analytical skills
- 10Excellent written and oral communication skills
Salary Insight
$69 - $85k per year
Location
Required Skills
Similar open positions
Explore active roles that match your skills and interests.
Flagship Pioneering, Inc.
VerifiedAdministrative Assistant, Biotech Executive Support
You will provide high-quality administrative and operational support to the Chief Scientific Officer of Pioneering Medicines and the Research leadership team at Flagship Pioneering, a bioplatform innovation company. You will manage calendars, coordinate meetings and travel, plan events, and support day-to-day business operations in a fast-paced, collaborative environment. This role requires exceptional organization, sound judgment, and the ability to anticipate needs while managing multiple competing priorities. You will work directly with senior leadership and contribute to a culture of innovation and impact in human health and sustainability.
Robert Half
VerifiedExecutive Assistant, C-Suite Support & Travel Coordination
You will own the executive office of a senior leadership team in Denver, handling complex calendars, travel, and board-level meeting logistics. This long-term contract role puts you at the center of daily operations, ensuring the executive stays prepared and responsive. You will coordinate with Google Workspace and Microsoft Outlook across multiple time zones, and your work directly shapes the efficiency of the leadership team. Unlike similar roles, you will own special projects and vendor coordination, making this a fit for someone who thrives on variety.
Synectics Inc
VerifiedProject Manager Synectics Inc Chicago
The role owns contract execution budget tracking and forecasting data entry and QC for project management within scientific research. Facilitates vendor proposal intake drives SOWs and service agreements coordinates project timelines and communicates risks with study leads manages vendor relationships routes documents for compliance recommends process improvements and supports automation initiatives reviews job guides acts as coordinating point for contract template updates.
Whipsaw
VerifiedProject Coordinator Life Sciences Program Management
Contract Project Coordinator leading client program in life sciences. You will be fully dedicated to a single client engagement. This role serves as the connective tissue between strategists researchers and designers. Responsibilities include capturing feedback turning it into actionable items and providing context to internal PMs. Expect unglamorous yet valuable work spanning consumer medical scientific industrial and connected products. Terms: 4-5 month contract up to 40 hours weekly hybrid location San Francisco.
Baer
VerifiedSAP Project Coordinator, SAP Implementation
Coordinate SAP implementation projects end-to-end for a 6-month hybrid engagement in Sacramento or Lynnfield. Own project schedules, budgets, and deliverables across cross-functional teams. Report directly to Program Directors and Program Managers, bridging technical and business stakeholders. This role demands SAP expertise and sharp coordination to keep enterprise rollouts on track.
Planned Parenthood Northern California
VerifiedExecutive and Board Affairs Coordinator
The Executive and Board Affairs Coordinator supports the Executive Team and Manager of Executive and Board Affairs in San Francisco. This role provides high-quality administrative and clerical support including meeting coordination, document preparation, and liaison duties. It involves managing schedules, handling confidential information, and assisting with board committee meetings. The position offers unique opportunities to advance diversity equity and inclusion initiatives.