Office Manager, Legal Operations & Administration at a Civil Defense Firm
Overview
Own day-to-day office operations in a fast-paced civil defense environment and lead a support team across Scottsdale. You’ll implement new policies, coordinate logistics, and ensure resources and structure to help litigators succeed. This role blends administrative leadership with HR support, facility management, and event planning. You will differentiate the firm through operational excellence and people-first culture.
What You'll Do10
- 1Lead and supervise Scottsdale office support staff and coordinate productivity
- 2Assist with onboarding and training of new hires in Scottsdale
- 3Support policy implementation and procedural changes across the Scottsdale office
- 4Coordinate facility management including office moves and expense reconciliation
- 5Plan quarterly events with Administrative & Legal Services Director and Scottsdale Managing Partner
- 6Address HR issues in collaboration with HR Director and leadership
- 7Attend regular strategy and partner meetings and provide operational updates
- 8Request and manage staff resources to ensure timely workflow
- 9Oversee administrative assignments from leadership and partners
- 10Ensure professional appearance, discretion, and confidentiality in all activities
Requirements5
- 1Minimum of 3 years of management/leadership/human resources experience
- 2Prior law firm experience as a legal assistant or paralegal
- 3Reliability and discretion handling confidential matters
- 4High proficiency in MS Suite including Word, PowerPoint and Outlook and Adobe Acrobat
- 5Ability to work independently and manage multiple priorities with strong communication skills
Salary Insight
$75 - $95k per year
Location
Required Skills
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