Legal Support Clerk, Law Firm Operations & Administrative Support
Overview
Own day-to-day administrative coordination in a busy law firm setting supporting LAAs, attorneys, and paralegals at a Phoenix office. You will manage billing support, document handling, conflict checks, client matter openings, and file organization at scale. Collaborate with multiple teams to ensure accurate proofreading, timely filings, and polished communications. This role offers growth opportunities within a large, prestigious firm and an emphasis on process and detail.
What You'll Do10
- 1Build and file documents into the document management system following firm protocols
- 2Prepare check requests, time entries, reimbursements and other administrative tasks to support billing
- 3Assist with the billing process using accounting software and ensure accuracy of invoices
- 4Conduct conflict checks and open new client matters while sending engagement letters
- 5Proofread, edit, and revise documents to ensure high quality deliverables
- 6Open and close client files and maintain organized binders and exhibits
- 7Update and maintain business development contacts and assist with mailings
- 8Respond to phone calls and emails professionally and maintain smooth internal relationships
- 9Coordinate printing projects and prepare materials for distribution
- 10Adhere to firm naming conventions, folder structures, and protocol during all tasks
Requirements9
- 1Previous experience in a legal support role is a plus
- 2Excellent proofreading and editing skills
- 3Proficiency in Microsoft Office Suite and familiarity with legal software
- 4Excellent time management with the ability to multitask
- 5Strong written and verbal communication skills
- 6Attention to detail and a positive team attitude
- 7Ability to lift up to 50 lbs
- 8Commitment to following firm protocols and file management standards
- 9Availability to work Monday through Friday 8:30 am to 5:00 pm in the Phoenix office
Salary Insight
Salary not disclosed in listing
Location
Required Skills
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