Legal Executive Assistant, Finance Partner Support & Law Firm Administration
Overview
Own high level executive support for a senior Finance Partner and legal team within a global law firm. Support complex calendars, travel, and document preparation across multiple time zones. Collaborate with clients, partners, and internal teams to enable sophisticated client work and timely deliverables. This role sits in a fast-paced professional services environment and offers visibility across senior stakeholders with a growth oriented culture.
What You'll Do10
- 1Build and manage complex calendars across partners and time zones to optimize scheduling and prioritization
- 2Coordinate domestic and international travel, itineraries, and expense management across multiple stakeholders
- 3Prepare, edit, and format legal and business documents ensuring presentation accuracy
- 4Support billing processes including editing narratives and liaising with revenue teams as needed
- 5Track engagement letters and compliance documentation with time-sensitive administrative processes
- 6Maintain client contacts and assist with business development materials, presentations, pitches, and events
- 7Serve as a primary point of contact for clients, business partners, and internal teams
- 8Provide general administrative support including printing, scanning, and document management
- 9Offer backup coverage for colleagues and support broader team operations when needed
- 10Demonstrate discretion, sound judgment, and confidentiality in handling sensitive information
Requirements10
- 13–5+ years of Executive Assistant experience within a law firm or professional services environment
- 2Corporate legal support experience strongly preferred
- 3Bachelor’s degree or equivalent experience preferred
- 4Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint
- 5Excellent written and verbal communication skills with strong client-facing professionalism
- 6Exceptional organizational skills and meticulous attention to detail
- 7Ability to prioritize competing deadlines and manage multiple high-level requests
- 8Demonstrated discretion and sound judgment handling confidential information
- 9Strong interpersonal skills and ability to build relationships across all levels of an organization
- 10Self-starter mentality with strong problem-solving skills and proactive follow-through
Salary Insight
$100 - $125k per year
Location
Required Skills
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