Office Manager & Executive Assistant, Supply Chain
Overview
You will own executive support for the VP of Supply Chain & Logistics and oversee the Pittsburgh headquarters facility for Del Monte. You will manage complex calendars, lead cross-functional initiatives, and drive facilities operations across a global produce company operating in 35+ countries. You will partner directly with the VP, coordinate leadership meetings, and handle vendor contracts. This role blends strategic partnership with hands-on facilities management, giving you direct impact on executive effectiveness and workplace culture.
What You'll Do9
- 1Manage the VP's complex calendar, prioritizing meetings and resolving conflicts to maximize executive effectiveness.
- 2Coordinate travel arrangements, including flights, hotels, and itineraries, optimizing for cost and efficiency.
- 3Prepare materials for leadership meetings and business reviews, analyzing data and drafting recommendations.
- 4Drive follow-ups on strategic initiatives, tracking progress and removing obstacles to meet deadlines.
- 5Oversee day-to-day headquarters operations, including vendor management for maintenance, cleaning, and security.
- 6Develop office space plans and seating arrangements to improve employee productivity and satisfaction.
- 7Lead emergency response for facility issues, minimizing disruption to business operations.
- 8Plan and execute company events, managing budgets and vendor coordination.
- 9Implement culture and engagement initiatives that foster a high-performance, team-first environment.
Requirements6
- 15+ years of experience supporting C-suite or VP-level executives, ideally in operations or supply chain.
- 2Proven ability to exercise discretion and independent judgment in complex organizational settings.
- 3Exceptional organizational, analytical, and problem-solving skills.
- 4High level of professionalism and ability to handle confidential information.
- 5Proficiency in Microsoft Office (Outlook, PowerPoint, Excel) and collaboration tools.
- 6Ability to manage multiple priorities with attention to detail and follow-through.
Salary Insight
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