Office Manager - Advanced Polymer Recycling LLC
Overview
The Office Manager leads the Fairburn facility ensuring accurate administrative and operational processes. This role drives efficiency across information flow from material arrival to financial reconciliation. Strong organizational skills and attention to detail are essential.
What You'll Do11
- 1Ship and receive documentation for all inbound and outbound loads verifying receipts against manifests and identifying discrepancies
- 2Maintain organized electronic and physical records for audits and certifications
- 3Complete data entry in cieTrade including inbound receipts and production activity
- 4Close worksheets according to schedule preserving unit counts and weight variances
- 5Approve vendor bills and activity-based charges in QuickBooks Online
- 6Support accounts payable and receivable by matching invoices and resolving discrepancies
- 7Prepare accruals and inventory detail schedules for accounting
- 8Administer onboarding for new hires including I-9 verification and PPE issuance
- 9Manage time records and submit payroll data by deadlines
- 10Collaborate with procurement to maintain supply levels and manage vendor relationships
- 11Serve as primary contact for visitors and maintain audit-ready office environment
Requirements11
- 13-5 years progressive office management experience in fast-paced environments
- 2Proven ownership of data entry accuracy with financial compliance impact
- 3Proficiency with ERP or inventory platforms and QuickBooks Online
- 4Strong Excel skills and ability to reconcile data between systems
- 5Excellent written and verbal communication abilities
- 6Ability to prioritize tasks under tight deadlines
- 7Sound judgment for handling confidential information
- 8High school diploma or equivalent
- 9Experience with cieTrade preferred but not required
- 10Familiarity with certified destruction standards and chain-of-custody requirements
- 11Previous experience in recycling or waste management sectors
Salary Insight
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