Office Manager, Abacus Solutions Group
Overview
The Office Manager will own daily operations of a Baltimore architectural design firm. This role involves managing vendors, supplies, facilities, communications, and HR support. The position offers a hybrid schedule and focuses on creating a productive workspace.
What You'll Do17
- 1Manage day-to-day office operations to ensure efficiency and professionalism
- 2Serve as primary point of contact for vendors and service providers
- 3Oversee office supplies equipment and facilities management
- 4Coordinate maintenance repairs and workplace improvements
- 5Handle incoming communications mail deliveries and general correspondence
- 6Support leadership with scheduling travel and special projects
- 7Coordinate company events employee celebrations and client activities
- 8Maintain electronic and physical records personnel files and HR documentation
- 9Assist with recruiting activities including interview scheduling and onboarding
- 10Facilitate new hire orientation and track mandatory training compliance
- 11Process payroll preparation attendance records and PTO documentation
- 12Support budget tracking and vendor contract administration
- 13Handle confidential employee compensation and business information
- 14Assist with accounts payable and receivable processing
- 15Prepare confidential reports for senior leadership
- 16Maintain confidentiality regarding business operations and personnel matters
- 17Support ownership with strategic administrative initiatives
Requirements11
- 1Bachelor's degree preferred experience in office management HR operations executive administration
- 25+ years experience supporting senior leadership managing confidential information
- 3Strong knowledge of HR administration and employment practices
- 4Proficiency with Microsoft Office Suite including Outlook Word Excel and Teams
- 5Excellent verbal and written communication skills
- 6Experience in architecture design engineering consulting or professional services
- 7Familiarity with payroll systems HRIS platforms and benefits administration
- 8Experience coordinating recruiting and onboarding activities
- 9Exceptional organizational multitasking abilities high professionalism discretion
- 10Strong interpersonal relationship-building problem-solving critical thinking attention to detail
- 11Customer service mindset initiative accountability strong judgment confidentiality
Salary Insight
Salary not disclosed in listing
Location
Required Skills
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