Office Coordinator Chicago
Overview
Manage reception area and serve as first point of contact for callers and visitors. Operate from 8:30 am to 5:00 pm Monday through Friday. Provide general office administration support and maintain communication with staff across departments. Assist Human Resources and Sales Coordinator with employee engagement initiatives. Prepare meeting spaces and greet clients. Handle daily deposits, invoice filings, and weekly paycheck organization. Support translation efforts and complete special projects. Differentiate this role by focusing on direct client interaction and cross-departmental coordination.
What You'll Do10
- 1Answer phones and greet visitors to ensure a professional experience
- 2Distribute mail and manage office supply inventory and purchases
- 3Maintain payroll processes including deposits and weekly paycheck sorting
- 4Coordinate with multiple departments to resolve facility issues
- 5Prepare conference rooms and handle client arrival logistics
- 6Assist HR and Sales Coordinator with employee engagement events
- 7Translate documents into Spanish as needed
- 8Complete special projects and translate materials
- 9Organize and sort financial records and supporting documentation
- 10Maintain accurate records and follow-up on pending tasks
Requirements10
- 1Associate’s Degree in relevant field preferred
- 2Ability to communicate professionally in English and Spanish
- 3Proficiency in Microsoft Office suite
- 4Prior experience in office administration preferred
- 5Previous front desk or reception experience
- 6Strong organizational skills and attention to detail
- 7Physical stamina to lift up to 10 pounds
- 8Flexibility to work in a fast-paced environment
- 9Positive attitude and patience under pressure
- 10Willingness to perform diverse administrative tasks
Salary Insight
$42 - $46k per year
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