Office Assistant, Notary & Invoicing Support

Own day-to-day office operations and customer service workflows at a local Phoenix business. You will support the Operations Manager and Marketing Coordinator with administrative tasks, customer communications, and appointment scheduling at a small onsite office. You will help keep records organized, manage inquiries by phone and email, and contribute to a positive office environment.

Own and manage day-to-day office tasks at scale, ensuring accurate filing, shipping, and documentation. You will handle high volumes of invoices, packing lists, and shipping instructions with minimal supervision in a collaborative, in-person Phoenix office. The role emphasizes meticulous record keeping, multi-tasking, and strong communication to support the office manager and teammates. This position offers growth through on-the-job learning and exposure to administrative operations.

You will own the full billing lifecycle for service and project work, from verifying technician documentation to generating weekly and monthly reports. You will support a growing service operations team in the facilities, construction, and service industry, working onsite in Livonia, MI. Your work ensures accurate invoicing, timely customer communication, and clean records across Microsoft Office tools, especially Excel and Outlook. This role stands out because it blends customer interaction with administrative coordination and billing, giving you broad exposure to service coordination and accounts receivable.

You will own office operations for Net Zero Insulation, a family-owned insulation company in Englewood, Colorado, managing daily workflows, customer interactions, and bookkeeping tasks. You will support a small, fast-growing team and work directly with ownership to improve processes. This role offers hands-on variety and the chance to shape the company's growth. You will manage rebates, invoices, and vendor coordination using QuickBooks and Microsoft Excel. If you are organized and proactive, this position gives you real impact in a supportive environment.

Owns project setup and billing accuracy for a regional ready-mix team. Manages customer documentation and quotes, ensuring timely follow-up and clean records. Collaborates with sales, operations, and finance to support project onboarding and quote resolution. This role sits onsite in Phoenix, supports a fast-moving sales cycle, and offers structured hours.

Own the full billing cycle for fire protection service tickets at Metro Fire + Security, a family-owned Arizona company with 50+ years in the industry. Verify technician reports, match invoice rates to contracts, and submit accurate invoices to customers. Work onsite in Phoenix with a collaborative team, and gain exposure to tools like Profit Zoom, Building Reports, Compliance Engine, and Paylocity. 2+ years of billing experience and a sharp eye for detail will set you apart.