Office Administrator Job at DLA Piper | Hybrid SF
Overview
The Office Administrator at DLA Piper owns daily administrative operations across San Francisco and Palo Alto, serving as the operational backbone for a global law firm. This role partners directly with senior leadership, lawyers, and clients to drive strategic initiatives and foster a high-performance culture. You will lead a team, manage budgets, and influence firmwide decisions while navigating a hybrid work schedule. What sets this role apart is the direct impact on firm growth through lateral integration, client engagement, and community brand building.
What You'll Do9
- 1Direct daily administrative business functions across San Francisco and Palo Alto offices, ensuring operational excellence and compliance with firm policies.
- 2Lead and mentor direct reports, conducting monthly one-on-ones and managing performance evaluations, compensation planning, and onboarding.
- 3Collaborate with the Director of Administration on strategic functional areas such as AI process improvement, communications, and talent management.
- 4Engage with office lawyers to identify needs, support practice groups, and facilitate lateral integration for seamless onboarding.
- 5Plan and facilitate partner meetings, presenting on business and financial matters, and prepare agendas and materials.
- 6Partner with marketing to manage the office budget and client-facing opportunities, including maximizing ROI on sports ticket contracts.
- 7Coordinate with Real Estate leadership on space planning, construction RFPs, and refurbishing projects.
- 8Drive billing and collections initiatives to optimize cash conversion and meet office financial goals.
- 9Represent the firm in community events and networking to enhance brand recognition, collaborating with the Alumni team.
Requirements9
- 16+ years management experience in a professional services or law firm environment, preferred.
- 2High School Diploma or GED required; Bachelor’s Degree in Business Administration or related field preferred.
- 3Experience with facilities management, including design, construction, and contract negotiations, a plus.
- 4Knowledge of basic accounting principles and budget management required.
- 5Demonstrated ability to lead, make decisions, and foster teamwork.
- 6Strong communication skills, both oral and written, with ability to negotiate and influence change.
- 7Proven supervisory experience including hiring, training, and performance management.
- 8Basic understanding of local and national labor laws and HR practices.
- 9Elevated proficiency in MS Suite for business communications.
Salary Insight
$179 - $237k per year
Location
Required Skills
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