Office Administrator, Construction & HR Support
Overview
You will own payroll, job costing, equipment tracking, HR administration, and vendor coordination at a heavy civil utility contractor. You will support on-site and in-office operations at scale across multiple active projects. This role blends administrative rigor with field logistics, requiring accuracy, organization, and reliable communication. What makes this role different is a hands-on pace in a contractor environment and cross-functional exposure to payroll, cost tracking, and compliance.
What You'll Do10
- 1Build payroll processes and timecard validation from HCSS data to ensure on-time pay
- 2Enter vendor invoices into QuickBooks and manage accounts payable
- 3Run and update job cost reports to maintain current project profitability
- 4Maintain weekly equipment location logs and cost tracking for active equipment
- 5Coordinate utility locate requests and ensure compliance with locate tickets
- 6Schedule and coordinate equipment maintenance, repairs, and transport
- 7Process equipment rentals and returns, tracking on-rent materials for cost control
- 8Onboard new hires and prepare HR paperwork to enable smooth start
- 9Support HR compliance and policy adherence across the team
- 10Coordinate meeting logistics and document notes for leadership reviews
Requirements10
- 1Prior office administration experience in construction or utilities
- 2Familiarity with QuickBooks or willingness to learn
- 3Experience with HCSS or similar timekeeping/field management software
- 4Strong phone communication skills and vendor coordination
- 5High attention to detail with numbers, logs, and reports
- 6Ability to manage multiple recurring tasks and deadlines independently
- 7Proficiency with Microsoft Excel and Word
- 8Payroll processing or HR onboarding experience is a plus
- 9Hybrid in Chandler, AZ or onsite in Phoenix area
- 10This role is part-time with flexible hours
Salary Insight
$21 - $26k per year
Location
Required Skills
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