Facilities Coordinator, HVAC & Building Maintenance
Overview
You will own building maintenance coordination for ONSOURCE FACILITIES SERVICES LLC in Phoenix, Arizona. You will manage service work orders from start to finish, negotiating bids and dispatching contractors for HVAC, Electrical, Lighting, and Plumbing issues. You will work with clients, contractors, and 3rd party networks, handling heavy phone communication. This role offers a flexible schedule and career advancement, with a focus on proactive problem-solving and vendor negotiation.
What You'll Do8
- 1Manage, coordinate, and dispatch service work orders from beginning to end, ensuring timely completion within 90 days.
- 2Handle heavy phone time with clients, contractors, and 3rd party networks to collect detailed repair issue details, status updates, and invoices.
- 3Obtain bids, negotiate with contractors for each project, and create plans based on the given budget for each service order.
- 4Oversee all assigned ongoing projects until closed, tracking progress and meeting quality assurance standards.
- 5Research and recruit contractors into the network using internet search skills and Adobe Pro for documentation.
- 6Write detailed professional descriptions and emails for work orders, maintaining clear communication with all parties.
- 7Use Microsoft Outlook, Excel, and Word to manage schedules, invoices, and project documentation.
- 8Coordinate with internal teams to ensure all building systems are functioning properly and issues are resolved promptly.
Requirements9
- 12+ years of experience in facilities services or property management.
- 2Knowledge of HVAC, Electrical, Lighting, and Plumbing systems.
- 3Baseline construction knowledge to understand repair scopes.
- 4Strong negotiation skills to work with vendors and obtain competitive bids.
- 5Ability to meet deadlines and maintain quality assurance standards under pressure.
- 6Detail-oriented with multitasking abilities to manage multiple projects simultaneously.
- 7Computer proficiency in Microsoft Outlook, Excel, Word, OneDrive, and Adobe Pro.
- 8Exceptional communication and customer service skills, both written and verbal.
- 9Reliable, professional, and open to learning with strong phone etiquette.
Salary Insight
$42k per year
Location
Required Skills
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