Invoice Reviewer Coordinator, Construction Payroll
Overview
You will own the review and verification of construction invoices for a large-scale transit infrastructure program in Baltimore, managing billing packages worth $125K to $143K annually. You will work onsite at the Baltimore Integrated Program Office three days a week, collaborating with project managers, construction teams, and finance to ensure accurate, compliant invoice processing. Your expertise in schedules of values, change orders, and federal grant requirements will drive timely payments and audit-ready documentation. This role stands out for its focus on Davis-Bacon Act compliance and its high visibility across project controls and accounting.
What You'll Do10
- 1Verify construction invoices for accuracy, completeness, and compliance with contract terms and billing requirements, including AIA G702 and AIA G703 forms.
- 2Validate billed amounts against approved contracts, schedules of values, change orders, and project progress to ensure no overbilling.
- 3Ensure every billed item includes required documentation, approvals, certified payroll records, and other contractual submissions.
- 4Coordinate with project managers, construction managers, contractors, and finance to resolve invoice discrepancies and documentation gaps.
- 5Maintain detailed records of reviewed invoices, support documents, approvals, and correspondence in SharePoint and electronic document control systems.
- 6Support monthly invoice review and approval workflows, ensuring on-time processing and payment within 3-5 business days of approval.
- 7Prepare reports and dashboards on invoice status, payment tracking, aging, and compliance metrics for management review.
- 8Monitor invoice submissions for adherence to federal grant requirements and internal procedures, flagging risks early.
- 9Participate in project meetings to communicate invoice-related issues, trends, and risks to leadership.
- 10Collaborate with project controls and accounting to support forecasting, accruals, and budget reconciliation, using Excel for data analysis.
Requirements10
- 18+ years of experience reviewing construction invoices, schedules of values, and contractor payment applications.
- 2Bachelor's degree in Accounting, Finance, Business Administration, Construction Management, or a related field.
- 3Strong understanding of construction contracts, billing procedures, and compliance requirements under Davis-Bacon Act and 49 U.S.C. § 24305.
- 4Proficiency with Microsoft Excel, Word, and Outlook for data analysis and documentation.
- 5Excellent attention to detail and analytical skills, with a track record of catching discrepancies in complex billing packages.
- 6Strong written and verbal communication skills to interface with project teams and contractors.
- 7Ability to manage multiple priorities and work independently and collaboratively in a team environment.
- 8Preferred: Certification in Construction Management or Project Management (e.g., PMP).
- 9Preferred: Experience with PMIS platforms like SharePoint and electronic document control systems.
- 10Preferred: Knowledge of AIA G702, AIA G703, Form 81, and other federally funded project documentation standards.
Salary Insight
$125 - $143k per year
Location
Required Skills
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