Construction Contract Administrator - Seattle
Overview
The Contract Administrator supports the Senior Accountant and ensures effective administration of contracts vendors and certificates of insurance. This role offers opportunities for cross-training within the accounting department. It emphasizes proactive organization and commitment to operational excellence.
What You'll Do52
- 1Administer and distribute contracts to internal and external trade partners
- 2Maintain subcontractor compliance and follow up with non compliant partners
- 3Request and prepare certificates of insurance as needed
- 4Set up and maintain accurate vendor information in the accounting system
- 5Distribute invoices to appropriate internal teams
- 6Assist with month and year-end closings
- 7Receive and review subcontractor and vendor invoices daily
- 8Record preliminary notice information from subcontractors and suppliers
- 9Ensure subcontractor invoices include proper lien release information
- 10Code invoices by job number and CSI code for Project Manager review
- 11Review subcontract invoices and change orders for accuracy
- 12Submit AP reports to Project Managers COO and CEO for approval
- 13Make payments on vendor invoices and credit cards before due dates
- 14Take advantage of early payment discounts with CEO approval
- 15Process all ACH and checks matching payment stubs
- 16Sign off on credit cards and expense reports
- 17Review W9 and 1099 information at year end
- 18Enter credit card transactions according to company policy
- 19Review weekly AR aging reports and discuss payment timing with Project Managers
- 20Produce AP reports for Project Managers COO and CEO
- 21Assist with billing and generate off contract invoices
- 22Analyze collection trends and escalate issues
- 23Clear bank registers in Sage 300
- 24Reconcile primary bank account monthly
- 25Assist with Project Closeout and startup
- 26Oversee three profit centers including service team tool rentals construction
- 27Enter payroll information and produce bi weekly payroll
- 28Run payroll audits and produce final paychecks
- 29Maintain Empower information and file workers comp audits
- 30Follow state and federal wage hour laws
- 31Monitor prevailing wage and dues
- 32Manage employee 401k withholdings
- 33Process changes to employee Empower accounts
- 34Set up new hires in Sage during onboarding
- 35Notify EDD regarding new hires
- 36Follow internal controls to reconcile bank accounts
- 37Attend bi weekly Project Management meetings
- 38Maintain organized filing system for AR and AP
- 39Review internal controls and audit files
- 40Attend company required meetings
- 41Maintain organized filing system for all AR and AP copies
- 42Review and audit files for monthly and annual reporting
- 43Work with Accounting team for seamless processes
- 44Attend all company required meetings and prepare documents
- 45Maintain organized filing system for all AR and AP hard and soft copies
- 46Review construction lien laws
- 47Proficient in MS Office Word Excel Outlook
- 48Experience with Sage 300 preferred
- 49Excellent communication skills verbal written
- 50Customer service oriented
- 51Adaptable flexible resilient
- 52Valid driver's license and reliable transportation
Requirements22
- 15+ years building ETL pipelines with Spark and Airflow
- 23-5 seasons experience in accounting
- 35+ years constructing contracts with CPC Card
- 4Construction Lien Laws knowledge preferred
- 5Valid driver’s license and reliable transportation
- 6Proficient in MS Office Word Excel Outlook
- 7Experience with Sage 300 preferred
- 8Excellent communication skills verbal and written
- 9Customer service oriented
- 10Strong attention to detail and accuracy
- 11Ability to build positive team relationships
- 12Professional environment ethical judgment
- 13Adaptable flexible resilient
- 14Experience with W2 processing
- 15Knowledge of 401k withholdings
- 16Experience with Empower accounts
- 17Understanding of tax filing regulations
- 18Familiarity with ACH payments
- 19Knowledge of payroll tax reporting
- 20Compliance with state labor laws
- 21Experience with workers compensation
- 22Knowledge of prevailing wage requirements
Salary Insight
$70 - $85k per year
Location
Required Skills
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